LLS Board Policy 1.1 School District Organization Revisions Second Reading

LLS Board Policy 1.1 School District Organization Revisions Second Reading
Posted on 10/26/2017

If you are unable to read the following policy revisions that are under consideration by the LLS Board of Education, please call the Superintendent's Office at 505-865-9636.

Information regarding the policies under consideration:

  • The attached policies were presented for the first of three readings at the LLS Board of Education Meeting held on October 24, 2017.
  • They will be presented for the second of three readings at the board meeting scheduled for November 28, 2017.
  • Blue indicates proposed new language 
  • Red strike through indicates proposed deletions.

SCHOOL DISTRICT ORGANIZATION

1.1.  SCHOOL DISTRICT LEGAL STATUS

1.1.1.  SCHOOL DISTRICTS CREATED BY STATE LEGISLATURE

Local school districts are created by the legislature to execute the education policy as defined in the New Mexico Constitution, and by the state laws passed enacted by succeeding legislative sessions and the policies and regulations mandated by the Public Education Department.  As a result, the service of public education is a state governmental function.  (Constitution, Art. XII, Sections 1, 2, 3 and 5)

1.1.2. SCHOOL DISTRICT AND LOCAL SCHOOL BOARD

A school district is an area of land established as a political subdivision of the state for the administration of public schools and segregated geographically for taxation and bonding purposes.

The local school board is the policy-setting governing body of the school district.

ADOPTED:   March 18, 2008
REVISED:
LEGAL REFERENCES: State of New Mexico Constitution, Art. XII, Sections 1, 2, 3 and 5
CROSS-REFERENCES: The Public School Code, NMSA 1978 Sections, 22-1-1 et seq.; NMSA 1978 Section 22-1-2H and R (definitions of “local school board” and “school district”; Section 22-5-4 (local school board powers and duties)
LOS LUNAS BOARD OF EDUCATION

1.2.      PUBLIC EDUCATION DEPARTMENT

The state legislature in providing ways and means of implementing the intent of the Constitution authorizes a Secretary of Education a Public Education Department and specifies their powers and duties.  (Sections 22-2-1 and 22-2-2, NMSA 1978)

ADOPTED:   March 18, 2008
REVISED:
LEGAL REFERENCES: Sections 22-2-1 and 22-2-2, NMSA 1978
CROSS-REFERENCES:
LOS LUNAS BOARD OF EDUCATION

1.3.      LOS LUNAS BOARD OF EDUCATION

The Los Lunas Board of Education is a legal the policy-setting governing body for the school district, created by the State of New MexicoLegislature.  Its members are statelocal public body officials, receiving their with responsibilities and powers established through state law and regulation.

Board members have no authority over school affairs as individuals.  They have completedesignated authority, within the limits of state law, over school affairs, when they serve take action as a legal body, meeting in properly convened official session.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES: NMSA 1978 Sections 22-1-2, 22-5-4, 10-15-1
CROSS-REFERENCES:
LOS LUNAS BOARD OF EDUCATION

1.4.      LOS LUNAS SCHOOL DISTRICT

Every public school in the state shall be located within the geographical boundaries of a school district.

A school district shall be created, exist or be consolidated only pursuant to the provisions of law.

The geographical boundaries of a school district shall not coincide or overlap the geographical boundaries of another school district except as may be provided by law.  (Section 22-4-1 NMSA 1978)

The organization of the Los Lunas Public Schools shall be:

  • Elementary is classified as grades Kindergarten (K) through six (6)
  • Middle School is classified as grades seven (7), and eight (8); and
  • High School is classified as grades nine (9), ten (10), eleven (11), and twelve (12).

1.4.1. SCHOOL DISTRICT ATTENDANCE AREAS

Attendance within school districts:  Any student subject to the provisions of the Compulsory School Attendance Law shall be permitted to attend public school within the school district in which he is a resident.

The Board of Education shall establish school attendance zones for each school unit in the system in order to maintain a balance in school and class size, as well, as efficient use of facilities and resources, and the opportunity for students to participate in a broad-based program of academic and non-academic activities.  School attendance Z zones may be changed by the School Board as necessary to maintain this balance.

All students,  in grades K-12 will attend the school located in their home attendance zone in which they reside. Students may transfer to a school outside their attendance zone only when there are sufficient school accommodations for them, pursuant to the rules developed by the School Administration.  The provisions of the 1998 Open Enrollment Act may allow students to be enrolled in other attendance zones.

Any e Exceptions made in to the implementingation of these provisions will be addressed by a matter of Administrative Rules and Regulations.

The School Board may charge a tuition fee for the right to attend public school within the school district only to those students who do not reside within the State of New Mexico, as specified in NMSA 1978 Section 22-12-5C and D.

ADOPTEDMarch 18, 2008

REVISED:
LEGAL REFERENCES: NMSA 1978 Sections 22-4-2; 22-5-4; 22-12-2; 22-12-5
CROSS-REFERENCES:

LOS LUNAS BOARD OF EDUCATION

1.5.  SCHOOL CENSUS

The Board of Education may require a periodic school census within the community for budgetary planning purposes, based upon the most recent population and economic projection data available.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES:
CROSS-REFERENCES:

LOS LUNAS BOARD OF EDUCATION

1.6.  SCHOOL YEAR

The school year shall be a minimum of one hundred eighty (180) school days or the equivalent thereof, exclusive of any release time for in-service training.  (22-8-9 NMSA 1978 Sections 22-2-8.1 and 22-8-9)

1.6.1.   SCHOOL CALENDAR

The Board of Education shall adopt school calendars every two years on an annual basis.  The Cabinet will formulate proposed calendars, with input from employees, for presentation to the Board.  The Superintendent shall submit proposed calendars to the Board in advance of the meeting in which the calendars are to be considered for adoption.

1.6.2.   EXTENDED SCHOOL YEAR

The school year shall be extended for any individual school or for the school district in order to meet the one hundred eighty (180) school day minimum attendance requirement or equivalent thereof, if the school or school district was closed for one or more full school days for any reason during the regular school year calendar.

ADOPTED:   March 18, 2008
REVISED:
LEGAL REFERENCES: 22-8-9 NMSA 1978
Sections 22-2-8.1 and 22-8-9
CROSS-REFERENCES:
LOS LUNAS BOARD OF EDUCATION

1.7.      SCHOOL DAY

1.7.1. LENGTH OF SCHOOL DAY (22-2-8.1 NMSA 1978)

The instructional day for students is defined as a day in which the school is open and the students are under the guidance and direction of teachers and other instructional support personnel in the teaching academic process for the minimum time required by the Public Education Department.  Students shall be in school-directed activities in accordance with the following minimums:

Full-Day Kindergarten and 5.5 hours/day or 990
Elementary Grades 1-56 hours/year

Middle and High School Grades 67-12 at 6 hours/day or 1,080 hours/year

The student lunch period each day will be at least thirty (30) minutes.  The length of duty day or hours of work for certified personnel is delineated in Section V-Human Resources/Personnel.

1.7.2.  ATTENDANCE-MEMBERSHIP DAY

A student shall be counted in attendance for one full day if in attendance for the minimum time specified above.  When a student is present for only part of a day, it should be considered as a partial day of attendance in the same proportion that his time present at school bears to the total length of the school day.

1.7.2. ATTENDANCE-MEMBERSHIP DAY

A student shall be counted in attendance for one full day if in attendance for the minimum time specified above.  When a student is present for only part of a day, it should be considered as a partial day of attendance in the same proportion that his time present at school bears to the total length of the school day.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES: 22-2-8.1 NMSA 1978
CROSS-REFERENCES:
Section V - Human Resources/Personnel
LOS LUNAS BOARD OF EDUCATION

1.8. EMERGENCY CLOSING OF SCHOOL

The Superintendent or designee shall determine if there is a need for the emergency closing of the Sschool District or any individual school.  If the closing of the Sschool District or school is necessary  due  to  extremely  bad  weather  or  other   severe  emergencyies  circumstances,  an announcement will be made on local radio stations as soon as possible on the day in question. The Superintendent or designee will use discretion and will follow the current District emergency response plan in situations in which an emergency or substantial disruption of school operations warrants closing a school during the school day.

1.8.1. ABBREVIATED SCHOOL DAY

When an emergency arises affecting the teaching day, which results in the shortening of the scheduled time, the day may be counted as a teaching day, if approval is subsequently provided by the Secretary of Education.

When circumstances require a delayed starting time, the work day for certified employees shall begin thirty (30) minutes before the scheduled student  starting arrival time.

ADOPTED:   March 18, 2008
REVISED:
LEGAL REFERENCES: CROSS-REFERENCES:
LOS LUNAS BOARD OF EDUCATION

1.9  DISTRICT ADMINISTRATION ORGANIZATION POLICY

1.9.1.   The Superintendent shall, once each year prior to the end of the fiscal year, bring before present to the School Board for its review and approval, an organizational chart outlining all the positions that will be included in the approved budget for the following fiscal year, along with a rationale for the organizational chart that is presented.

1.9.2  Upon approval by the Board of the organizational structure, that structure shall be in effect for the following fiscal year; only those positions approved by the Board may be filled by the Ssuperintendent.  If the superintendent, throughout, during the school year, the Superintendent believes that requests a change needs to be made to the positions included in the approved organizational chart which expands the number of approved positions or increases the approved school district budget, thatsuch a change shall be approved by the Board prior to any personnel action being taken by the Ssuperintendent.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES:
CROSS-REFERENCES:

LOS LUNAS BOARD OF EDUCATION

1.10  SMOKING POLICY

1.10.1. PHILOSOPHY:  The Board of Education of the Los Lunas Schools recognizes that smoking and the use of smokeless tobacco is one of the nation's greatest health hazards. Additionally, the Board of Education recognizes that the New Mexico Clean Indoor Air Act (Sections 24‑16‑1 through 24‑16‑11, NMSA 1978), effective January 1 1986 requires public schools to implement a smoking policy to protect the health of nonsmokers who visit or work in the public buildings under the control of the Los Lunas Schools.

1.10.2. RESTRICTIONS: Smoking or the use of smokeless tobacco in any form is prohibited on all school campuses, in all school facilities, and school vehicles at all times. Students, staff members, administrators, contractors, sponsors and volunteers participating in school activities, athletic events or other non-curricular school functions, regardless of location, shall also refrain from smoking or use of smokeless tobacco products or devices.

1.10.3  MONITORING: This policy shall be monitored by the prin­cipal or site or program supervisor.

ADOPTEDMarch 18, 2008
REVISED
:
LEGAL REFERENCES: New Mexico Clean Indoor Air Act (Sections 24‑16‑1 through 24‑16‑11, NMSA 1978
CROSS-REFERENCES:
LOS LUNAS BOARD OF EDUCATION

1.11 EMERGENCY PREPAREDNESS POLICY

1.11.1. The Los Lunas Schools Board of Education recognizes that natural disasters or man-made disasters disruptions, violent acts or emergency situations can ariseoccur without warning and can have devastating consequences for the students, and staff and patrons of the school district. The Board further recognizes that through the development of an emergency preparedness plan, damage injuries to students, staff, and patrons and damage or harm to school property can be minimized in the event that such an disaster event occurs.

1.11.2. The administration shall prepare a plan for emergency operations that will anticipate as many potential emergency circumstances disasters as possible, including, but not limited to fire, severe windstorms, tornadoes, earthquakes, floods, release of hazardous chemicals, the presence of violent or threatening individuals or weapons on campus, arson, or bomb threats.

1.11.3. The plan shall assign specific responsibilities at each work site for responses to such an disaster emergency and shall specify the processes to be followed whenin thesuch an event that a disaster occurs.

1.11.4. The plan shall specify coordinativeed efforts with local law enforcement and other governmental agencies to elicit their assure a comprehensive response in the event of an disaster and shall be updated annually emergency.

1.11.5. The Board designates the Superintendent as the district official responsible for developing the emergency preparedness plan. The Superintendent and designated administrative staff shall meet annually to review and update the emergency preparedness plan, as necessary. The Superintendent is authorized to schedule and conduct drills for students and staff, with or without participation by other agencies, to assist in assuring a safe and efficient response to emergency situations as they arise.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES:
CROSS-REFERENCES:

LOS LUNAS BOARD OF EDUCATION

1.12 BOARD'S MATCHING FUNDS

It is the intent of the Los Lunas Board of Education to encourage cooperation between parents, school site administration and staff to enhance the school site educational environment.

A grant, known as "Board's Matching Funds", shall may be awarded by the Board, in an amount annually of not more than $4500 per school site, provided that each school site Parent Organization contributes an amount annually of not more than $1500.  It is the responsibility of the site administration, in conjunction with the Parent Organization and staff, to determine and define the nature of the annual  projects to be funded, based upon the anticipated benefit to students or the academic program of the school which will result from the proposed project.

The Board, through the yearly budget process, subject to appropriate budgetary constraints, shall may establish a specific line item within the operational budget to accommodate each school site’s annual matching funds project. The annual school site contribution for the approved project will be due on or before December 1st.

ADOPTEDMarch 18, 2008
REVISED:
LEGAL REFERENCES:
CROSS-REFERENCES:

LOS LUNAS BOARD OF EDUCATION

1.13  Use of Surveillance Cameras

I. Surveillance Cameras. The Board authorizes the use of video (not audio) cameras on district property to ensure the health, welfare and safety of all staff, students and visitors to district property, and to safeguard district facilities and equipment.

  1. Permissible Locations. Video surveillance cameras may be used or placed in the following locations on campus:

1. Outdoor facilities: such as parking lots, walkways, picnic or common areas, athletic fields and stadiums and points of ingress and egress.

2. Indoor facilities: foyers, lobbies, hallways, and other common areas.

3.   School Buses, both regular and activity buses.

B. Impermissible Locations
. Video surveillance cameras may not be used or placed in offices, classrooms, laboratories, locker rooms, restrooms or any location in a school where students are receiving instruction or have a reasonable expectation of personal privacy.For purposes of combating criminal activity, cameras may be used in the above locations when students are not in those locations, but will not under any circumstances be placed in locker rooms or restrooms.

C.
Notice. School employees and students shall be notified through student/parent and staff handbooks that video surveillance may occur on Ddistrict property.

D.        Video recording. Any recording made by a surveillance camera, on tape or digitally, shall be considered a public record as defined in the New Mexico Public Records Act.

E. As a general rule, the video record shall be maintained for a period not to exceed 30 calendar days and then may be destroyed. Copying over a previous recording on videotape or in a digital file is a permissible method of destroying an out-of-date video recording.

F.  This policy is based on the presumption and belief that neither students, staff or guests have a reasonable expectation of privacy in those events that occur in plain view of other students, staff and guests in those public areas of a school campus subject to video surveillance as described above.

G. If a surveillance camera records unlawful employee or student conduct or conduct in violation of the Board of Education Policies on employee or student conduct, the record shallmay be retained and admittedssible as into evidence in any proceeding regarding the discipline of theany student or staff member. In the event Such a video recording is used or intendedoffered for use as evidence in a student or employee disciplinary proceeding that recording ceases to be a public record and from that point forward is and shall be considered a confidential student  record, as provided by the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and Policy 7.24. Protection of Pupil Rights Amendment (PPRA), Privacy of Student Records, or a confidential personnel record, as defined in and provided by Policy 5.11, Employee Records.

H. Video and Audio Recording of School Activities. Parents, students, the public and the media may are encouraged and authorized to photograph and/or videotape any school activities to which the public is invited as spectators, including but not limited to: intramural and interscholastic athletic events, school plays, performances of the band or chorus, or any other similar public events. Neither students nor staff has any reasonable expectation of privacy when present, attending or participating in public areas in such events. Any student (or student’s parent) who objects to this policy may be excused from participation in the activity. In the event a school is performing a copyrighted play or music, the school is authorized, as necessary and appropriate, to notify the public that video or audiotaping is prohibited.

II. Video and Sound Recording of Instruction.

  1. As a general rule, students, parents, the public and the media may not video or audiotape classroom instruction or any other instructional activities that occur in school as part of the school’s academic program.It is the opinion and belief of tThe Board of Education determines that students and staff have a reasonable expectation of privacy regarding their performance in class. Students must feel free to respond to a teacher’s questions, to participate in class discussions and to develop their vocational, artistic or other educational academic skills in an environment conducive to learning, without apprehension that such participation will be shared publicly without their knowledge or consent.
  2. Teachers, principals and other school administrators may use audio and/or videotape for legitimate educational or administrative purposes, including but not necessarily limited to:
    1. Evaluating student and/or teacher performance;

      2.         Developing student or staff skills through self-assessment;

      3.         Accommodating the needs of students or staff with disabilities.

  3. Video or audiotape recordings of students or staff instructional programs or activities are either confidential student records under FERPA or confidential personnel records and are not public records.

ADOPTED:  May 12, 2010
REVISED:
LEGAL REFERENCES:
Family Educational Rights and Privacy Act (FERPA), 20 U.S.C Section 1232g, and its implementing regulations, 34 C.F.R. Part 99.
CROSS REFERENCES:
 Policy 5.11, Employee Records:, Policy7.24. Protection of Pupil Rights Amendment (PPRA)
LOS LUNAS BOARD OF EDUCATION

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