Minutes August 22, 2017 Regular Meeting

Minutes August 22, 2017 Regular Meeting
Posted on 09/15/2017

LOS LUNAS SCHOOLS BOARD OF EDUCATION
REGULAR MEETING
AUGUST 22 2017

1.         CALL TO ORDER

Board President Bryan C. Smith called the Board Meeting to order at 6:03 pm.  He thanked everyone for coming and reminded the audience to silence all cell phones and/or other electronic devices during the meeting.

 Board Members Present:

Bryan C. Smith, President

Georgia Otero-Kirkham, Vice President

Sonya C’Moya, Secretary

Frank A. Otero, Member

Art Castillo, Member

Administrators Present:

Dana Sanders, Superintendent

Claire Cieremans, Chief Finance Officer

Juliette R. Benavidez, Assistant Superintendent

Susan Chavez, Assistant Superintendent

Andy Garcia, Dir. of Maintenance

Erica Hidalgo, Dir. of Elementary Programs

Wilson Holland, Dir. of Athletics

Darian Jaramillo, Dir. of Instructional Support

Linda Jones, Dir. of Technology

Mary McGowan, Dir. of Compliance and Accountability

Vicki Parker, Dir. of Purchasing

Cynthia Philips, Dir. of Compliance & Accountability

Andrew Saiz, Dir. of Personnel/Leadership Development

Julie Smith, Dir. of Secondary Programs

Elena Trodden, Dir. of Assessment/Data

Cathy Chavez, Coordinator of Federal Programs

Casey Ahner, Principal, Tomé Elementary

Jason Baca, Principal, Valencia High School

Samantha Schmitz, Asst. Principal, Tomé Elementary         

Others Present:

Margo Rivera, NEA - Los Lunas

Penny Valdez, NEA-Los Lunas

Karen Bonanno, NEA-Los Lunas

Molly Madden, Whitfield

Inez Sisneros, Whitfield

Robin Vereecke, Whitfield

Fifteen (15) Additional Community Members, Staff, and Students

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3.         PLEDGE OF ALLEGIANCE       

 Isaiah Roybal, a sixth grader at Tomé Elementary, led the audience in the Pledge. 

4.         APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda.

There being none, Ms. Smith asked for a motion.

Ms. C’Moya moved, and Ms. Kirkham seconded, to approve the agenda as submitted by Ms. Sanders and her staff.  There being no discussion, Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed. 

  1. PUBLIC COMMENT

    There were no requests to address the Board.

  2. APPROVAL OF CONSENT ITEMS

     

    Ms. Otero moved to consent all of the action items on the agenda with the following exceptions: Item # 10 A B.  PRESENTATION AND APPROVAL OF POLICIES:  Third Reading Board Policy #5.21:  Leaves and Absences and Board Policy #5.44:  Employee Leave Donation; and Item # 11. APPROVAL OF SUPERINTENDENT’S GOALS: 2017-18 School Year.  Ms.  C’Moya   seconded the motion.

    Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval.  The action items had been reviewed by the board members individually.  If no discussion had been asked regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

    There being no further discussion, Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed. 

  3. APPROVAL OF MINUTES
    1. July 25, 2017 Regular Meeting (Approved by Consent)

 B.            August 4, 2017 Special Closed Meeting (Approved by Consent)

 

8.         DISCUSSION/PRESENTATION ITEMS

  1. Education Program @ Whitfield Wildlife: Robin Vereecke

    Robin Vereecke, Inez Sisneros, and Molly Madden, gave a comprehensive report on the Education Program at Whitfield.  Whitfield Wildlife volunteers, the majority of whom were retired educators, provide a series of lessons in outdoor classroom settings for fourth and fifth grade students and their teachers to teach them about various aspects of wildlife, habitats, and culminating in a field trip to the reserve. The group did fundraising to provide buses for the trip to the reserve to ensure that all groups who wanted to participate in the program could do so. 

    The board members thanked the Whitfield Wildlife representatives for their dedication to our students.

  2. Board Self Reflection:Bryan Smith

Mr. Smith reported that one of the responsibilities of the Board was to evaluate themselves annually.  He said they, the Board, held a lot of people accountable, and it was important that they held themselves accountable to the same extent they held others.  Mr. Smith said that he developed the evaluation based on the six dimensions of board competency, utilizing evaluative pieces he found that were used in other districts, and compiled to fit their needs.

Mr. Smith said that under the six major headings: contextual, educational, interpersonal, analytical, political, and strategic, there were various statements that related to board actions and practices.  The board members individually evaluated where they felt they, as a Board, as well as, they, as an individual member, were on each of the areas.  Mr. Smith said the information will help the members as they continue to serve their constituents and the students of the district.

8.         DISCUSSION/PRESENTATION ITEMS (Continued)

C.        Board Policy 2.8.8 Public Comment to Board:  Bryan Smith

Mr. Smith stated that he had put this item on the agenda for discussion, as he would like the Board to look at this item for a future agenda presentation/action item.  He said he had sent the board members the  revisions that he wanted, and felt that the changes would make it easier for the public to address the Board on whatever topics they chose. Mr. Smith said he felt that this change would make the Board more transparent. He added that people would be able to speak on topics regardless of whether the item was on the agenda or not, as long as it was not regarding personnel and/or student specific.  If needed, the individuals would be directed to Ms. Sanders or other departments to address.

Ms. Kirkham asked how the comments would be regulated.  Mr. Smith said that the President would review the requests and ensure that only allowable topics were discussed in the meeting.

Ms.  C’ Moya stated that in 2015 the Board had a work session during which Attorney John Kennedy discussed public comment.  The policy was reviewed and subsequently revised based on that discussion.  It was her understanding that Mr. Kennedy was looking at all the policies and suggested he look at that one as well. 

Ms. Sanders reported that they had contracted John Kennedy to review the entire policy book to ensure that all of the policies were current.  Ms. Sanders suggested that the Board not make any changes to the policy until the sections had been reviewed. Mr. Smith said that would be fine, and added that he wanted to make sure his proposed changes were sent to the attorney for review.

8.         DISCUSSION/PRESENTATION ITEMS (Continued)

B.        Board Policy 2.8.8 Public Comment to Board:  Bryan Smith (Continued)

Mr.  Castillo asked Ms. Sanders to explain the process and timeline for the policy book review.  Ms. Sanders said that they would be bringing polices to the Board in sections for a first reading, beginning with sections one and two. Subsequent sections would follow, and as a result, there may be policies up for first, second and/or third readings at the same meeting.  She added that she would anticipate the process to take a year to complete.

Mr. Otero said he was sure the Board could do it, just as they had in the past.  They needed to stick to the timeframe, work with the attorneys to ensure the policies were current, and continue to be the best board members they could be.

9.         SUPERINTENDENT’S REPORT

A.       School Presentation: Casey Ahner, Principal, Tomé Elementary

Tomé Elementary Principal, Casey Ahner, thanked the Board and Superintendent Sanders for allowing him to speak about Tomé Elementary, the World’s Best Elementary.  He introduced Samantha Schmitz, the assistant principal at TE, and recognized the staff and parents in the audience.

Mr. Ahner reported that they had 40 staff members who served their 468 students.  They had 84% of their staff return for the 2017-18 school year, and had no teaching positions open at this time.

9.        SUPERINTENDENT’S REPORT (Continued)

A.        School Presentation: Casey Ahner, Principal, Tomé Elementary   (Cont.)

Mr. Ahner then gave a comprehensive overview of the PARCC ELA of the 3-6 grade levels in comparison with the state and district and the TE L! Benchmark Data. 

Mr. Ahner stated they planned to address Student Reading Achievement Results as follows: 

  • New RTI process to address student academic needs skill by skill, student by student.
  • Teach to essential standards with all available resources vs. program.
  • Focus on foundational skills vs. coverage of standards.
  • All grade levels guarantee content domain vocabulary.
  • SMART goals in grade level teams and classrooms.
  • Determine patterns of lowest achievement on PARCC and develop an action plan to correct.
  • Use of district reading specialists.

Mr. Ahner gave an overview of the results of Tomé’s PARCC Math tests for third through sixth grade, as well as, benchmark data, and three-year comparison data.

Mr. Ahner then discussed their plan to address the math  achievement results which included the following:

  • New RTI process to address student academic needs skill by skill, student by student.

    9.         SUPERINTENDENT’S REPORT

    A.        School Presentation: Casey Ahner, Principal, Tomé Elementary (Cont.)

  • Use of new math program to address some weaknesses they had found over time.New program has a nice balance of both algorithm and inquiry.
  • Teach to essential standards with all available resources vs. program.
  • Focus on foundational skills vs. coverage of standards.
  • SMART goals in grade level teams and classrooms.
  • Determine patterns of lowest achievement on PARCC and develop action plan to correct.

Mr. Ahner stated that the challenges they faced at Tomé included:

  • Drop in PARCC proficiency rates.
  • Beginning teachers and teachers new to Tomé.
  • New math program.
  • New RTI process.

Mr. Ahner and his staff were commended for their hard word and dedication, and were commended for the ongoing success of their students.

B.       Student Representative Report: Sofia Ibarra, Senior, Valencia High School

Ms. Sanders stated that she was pleased to announce that this year they would have a student representative from each of the high schools at meetings to report on activities at their school.  She added that Sofia Ibarra, a senior at Valencia High School, was the first of those representatives.

9.           SUPERINTENDENT’S REPORT (Continued)

B.        Student Representative Report: Sofia Ibarra, Senior, Valencia High School  (Continued)

Sofia thanked the board members and Ms. Sanders for allowing her to speak to them about Valencia High School.  She reported that with a new year came new activities, and this year they were planning to develop a new celebration culture at Valencia High School. They were starting the year off with their Open House on August 28th to welcome their new students and parents.

Sofia stated that the beginning of the year also brought forth their homecoming events, such as homecoming week, which would include the Powder Puff Game, the community tailgate, along with the Homecoming game and dance.

In order to celebrate their students, to recognize their teachers, and to congratulate their sports teams, Sofia said they were planning different types of events and assemblies so that their culture would grow  and a new sense of celebration was  among them.  Sofia added that many more events were on the brainstorming table and they were so excited for what this year will bring along!

Ms. Sanders stated that she had run into Sofia when she and the Board toured the recently completed PAC.  The band had been practicing and had been invited to join them on the tour.

Ms. Kirkham and Ms. Sanders, discussed the design and details of the incredible Performing Arts Center (PAC) at Valencia High School.  When asked, Sofia said the facility was beautiful and the students were very excited to perform on the stage.

9.           SUPERINTENDENT’S REPORT (Continued)

C.        PARCC Assessments:  Elena Trodden, Dir. of Assessment and Data

Assistant Superintendent Juliette Romero Benavídez stated that Director of Assessment and Data, Elena Trodden, was amazing at what she did and thanked her for all she did for the District.

Ms. Trodden thanked the Board and Ms. Sanders for the opportunity to provide the results of the PARCC Assessments.   Ms. Trodden then gave a PowerPoint Presentation during which she described in detail the results of the PARCC assessment. 

The presentation included the following areas:  a three-year district summary of the percentage of  students proficient in reading and math at the elementary, middle, and high school level; ELA results by grade level in comparison to the District and State; and the math PARCC  results by grade level in comparison to the District and State.

Discussion ensued regarding the details of the PARCC results, inclusive of the change in curriculum and how long it would take to see results of those changes.  Ms. Moya thanked Ms. Trodden and Ms. Sanders in their honesty in reporting: they discussed the results, along with changes being implanted to raise the scores. 

Ms. Sanders thanked the Board for allowing them to adopt new materials when the prior curriculum was not netting positive results.  She added that it could take up to three years to see the desired change. 

9.         SUPERINTENDENT’S REPORT (Continued)

D.        Start of 2017-18 School Year

Ms. Sanders stated that it had been a very smooth start to the school year.  The student enrollment was up slightly – by about 64 students so far.  The District was not fully staffed yet, but they were working diligently to fill the open spots. There had been a few slight fender benders, but nothing serious. Ms. Sanders added that she and her Cabinet had been to every school site, and the staff at each was ready to teach, and the students were in place and ready to learn.

  • 10PRESENTATION AND APPROVAL OF POLICIES:Third Reading

Ms. Sanders reported that the change made to policy #5.21 LEAVES AND ABSENCES was the removal of the sick bank portion, which was no longer viable.   Policy # 5.44 EMPLOYEE LEAVE DONATION, was a new policy that dealt with how leave could be donated.  She added that no changes had been made since the last reading, and the polices were submitted for approval.

  1. Board Policy #5.21:Leaves and Absences

    Ms. Kirkham was given confirmation that Attorney Andy Sanchez, from the Cuddy Firm had reviewed the policy.

    Mr.  Castillo moved and Ms. Kirkham seconded, to approve Policy # 5.21 LEAVES AND ABSENCES as presented.  There being no discussion, Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed.

    10.       PRESENTATION AND APPROVAL OF POLICIES:  Third Reading  (Continued)

  2. Board Policy #5.44:Employee Leave Donation

Ms. Kirkham moved, and Mr.   Castillo seconded, to approve Board Policy # 5.44:  EMPLOYEE LEAVE DONATION.  There being no discussion, Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed. 

11.       APPROVAL OF SUPERINTENDENT’S GOALS: 2017-18 School Year

Mr. Smith reported that one of the items discussed at the Superintendent / Board Retreat on July 29th was the development of the Superintendent’s Goals for the 2017 – 18 school year.   The Board chose the first five goals, and the Superintendent chose the last two.  Ms. Sanders would be responsible for the implementation of the goals.  The Board and Ms. Sanders would hold quarterly meetings to discuss the progress of the goals.

Ms. C’ Moya led discussion regarding the lowest performing students’ goal, during which it was clarified that lowest performing students was not in relationship to report cards, but as identified by the PARCC data.  The change is verbiage was reflected in the goal.

Mr. Castillo stated that he felt it had been a retreat and appreciated the collaboration among the Board and Ms. Sanders.  He felt the goals were good and that they were going in  the right direction.

11.       APPROVAL OF SUPERINTENDENT’S GOALS: 2017-18 School Year (Continued)

The proposed goals as amended after discussion were as follows:

  • The Superintendent will identify 25% of the lowest performing students in grades 3-12.She will create a plan to track students and their progress toward proficiency as defined by PARCC.Initial information will be past and present PARCC scores.
  • The Superintendent will develop a survey to gauge the current climate of the District.Plan (s) will be developed and implemented to address any issues.
  • The Superintendent will develop a plan to improve oversight of the Maintenance and Safety and Security Departments by:
    • Implementation of a monitoring system of fleet vehicles, inclusive of their official use.
    • Marking of fleet vehicles as belonging to Los Lunas Schools.
    • Gathering and analyzing data related to outsourcing work.
    • Address any issues as needed.
  • The Superintendent will develop two professional growth goals:
    • A response to intervention framework (RTI) will be developed and implemented across the District by the 2018-2019 school year.
    • Strengthen mentoring for building level principals.

Ms. C’ Moya moved, and Mr. Castillo seconded, to approve Item #11 APPROVAL OF SUPERINTENDENT’S GOALS: 2017-18 School Year as amended.  There being no discussion, Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed.

12.       FINANCE COMMITTEE RECOMMENDATIONS  (Meeting Held August 15, 2017)

A.        Approval of Reports for July 2017

  1. Schedule of Checks Written (Approved by Consent)
  2. Cash on Hand (Approved by Consent)
  3. Investments on Hand (Approved by Consent)
  4. Monthly Budget Reports (Approved by Consent)
  5. Revenue (Approved by Consent)
  1. Approval of Budget Adjustment Requests (BARs)
    1. Indian Ed Formula Grant – 25184 – Initial Budget (Approved by Consent)
    2. Capital Outlay-State – 31400 – Valencia High School Football Field Bleachers –Increase (Approved by Consent)
    3. Capital Outlay-State – 31400 – Los Lunas Middle School Gym Bleachers – Increase (Approved by Consent)
    4. General Obligation (GO) Bond Student Library – 27107 – Carryover Increase (Approved by Consent)
    5. English Language Acquisition – Title III – 24153 – Initial Budget(Approved by Consent)
  2. Approval of Budget Adjustment Request - Not Requiring Public Education Department (PED) Approval:Curriculum Instruction and Accountability (CIA) – K-3+ - 27166 – Supplies & Materials – Student Travel (Approved by Consent)

    12.       FINANCE COMMITTEE RECOMMENDATIONS (Meeting Held August 15, 2017) (Continued)

  3. Approval of Purchases
    1. A-Com Technologies for Access Control at Valencia High School Weight Room, Los Lunas High School Weight Room, Raymond Gabaldon Elementary Gym, Los Lunas Middle School Gym, Century High School Blue Gym and Special Services South Door - 31111 – Miscellaneous Bond Building Projects (Approved by Consent)
    2. Power School Group LLC for Annual Renewal for Support, Subscription and Hosting for Curriculum, Instruction and Accountability – 31600 – Three Mill (Approved by Consent)
  4. Approval of General Contract:Approval of Contract Agreement with Albuquerque International Balloon Fiesta for Transportation of Passengers During the 2017 Albuquerque International Balloon Fiesta (Approved by Consent)
  5. Approval of Out-of-State Travel Requests
    1. Out-of-State Travel Request for C. Cieremans – CO, to Attend the Association of School Business Officials International in Denver, ColoradoSeptember 21 – 25, 2017 – No Cost to District (Approved by Consent)
    2. Out-of-State Travel Request for S. Traczyk – CO, to Attend the Association of School Business Officials International in Denver, ColoradoSeptember 21 – 25, 2017 – 11000 – Operational (Approved by Consent)
    3. Out-of-State Travel Request for D. Sanders, B. Baca, J. Benavidez, and S. Chavez – CO, to Attend the Leadership NOW Summit in Las Vegas, NevadaNovember 13 – 15, 2017 – 11000 -Operational, 24106 -IDEA B 24101 - Title I (Approved by Consent)
    4. Out-of-State Travel Request for D. Sanders –B. Baca, J. Benavidez, and S. Chavez – CO, to Attend the RTI at Work Solution Tree Conference in New Orleans, LASeptember 18 – 21, 2017 – 11000 - Operational, 24106 - IDEA B, 24101 - Title I (Approved by Consent)

      12.       FINANCE COMMITTEE RECOMMENDATIONS (Meeting Held August 15, 2017) (Continued)

  6. Approval of Agreement with University of New Mexico– Valencia Campus and Los Lunas Schools to Provide Certificate in Automotive Technology at Valencia High School for 2017/18 School Year (Approved by Consent)
  7. Approval of Agreement with University of New Mexico – Valencia Campus and Los Lunas Schools to Provide Personal Care Attendant and Nursing Assistant Certificate at Los Lunas and Valencia High Schools for 2017/18 School Year (Approved by Consent)
  8. Approval of Memorandum of Understanding Between the Valencia County Foster Grandparent Program and Los Lunas Schools for the 2017/18 Schools Year (Approved by Consent)
  9. Approval of Memorandum of UnderstandingBetween New Mexico School for the Blind and Visually Impaired and Los Lunas Schools for Residential Placement and/or Outreach Services For Students Who are Visually Impaired (Approved by Consent)
  10. Approval of Inter-Governmental Agreement Between New Mexico Public Education Department (PED) and Los Lunas Schools to Provide Online Academic Courses Through the PED Blended Learning Bureau (Approved by Consent)
  1. ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and District’s Open Meetings Resolution, on occasion a quorum of board members attended the same function, including those held at school sites, at the district level, as well as sports functions, conferences, workshops, and trainings.  Members agreed to refrain from discussing and/or acting upon, board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.   Mr. Smith then announced the following meetings:

  • September 12, 2017 Regular Board Meeting, Central Office Board Room at 6:00 pm
  • September 19, 2017 Finance Committee Meeting, Central Office Board Room at 4:30 pm
  • September 26, 2017 Regular Board Meeting, Central Office Board Room at 6:00pm

14.       ADJOURNMENT

Ms. Kirkham   moved, and Mr. Otero seconded, to adjourn the meeting.  Mr. Smith called for a roll call vote with the following results: Art Castillo - yes; Georgia Otero-Kirkham – yes; Sonya C’Moya – yes; Frank A. Otero – yes; and Bryan C. Smith - yes.   Motion passed.

The meeting was adjourned at 7:20 pm.

APPROVED THIS 12th  DAY OF SEPTEMBER 2017.

Bryan C. Smith, President

Sonya C’Moya, Secretary

Website by SchoolMessenger Presence. © 2017 West Corporation. All rights reserved.