Minutes for October 8, 2019 Regular Meeting

Minutes for October 8, 2019 Regular Meeting
Posted on 11/04/2019

LOS LUNAS SCHOOLS
BOARD OF EDUCATION
REGULAR MEETING
OCTOBER 8, 2019

1. CALL TO ORDER

Board President Bryan Smith called the Board Meeting to order at 6:00 pm. He thanked everyone for coming and reminded the audience to silence their cell phones and/or other electronic devices during the meeting.

Board Members Present:
Bryan C. Smith, President
Sonya C’Moya, Vice President
Brandon Campanella, Secretary
Frank A. Otero, Member
Milo W. Moody, Member

Administrators Present:
Dana Sanders, Superintendent
Claire Cieremans, Chief Finance Officer
Julie Romero Benavidez, Assistant Superintendent
Susan D. Chavez, Assistant Superintendent
Casey Ahner, Dir. of Instructional Support
Sonia Allen, Dir. Of Educational Technology
Andy Garcia, Dir of Maintenance and Construction
Erica Hidalgo, Dir. of Elementary Programs
Mary McGowan, Dir. of Compliance
Cynthia Philips, Dir. of Special Education
Sandy Traczyk, Dir of Finance
Elena Trodden, Dir. of Assessment and Accountability
Cathy Chavez, Coordinator of Federal Programs
Eliseo Aguirre, Principal, Century High School
Albert Aragon, Principal, Valencia High School
Kaua Matthews, Principal, Bosque Farms Elementary
Joann Carter, Asst. Principal, Valencia High School
Deanna Herrera, Asst. Principal, Bosque Farms Elementary

Others Present:
Margo Rivera, NEA Los Lunas
Anna Padilla, Valencia County News Bulletin
Ten (10) Community Members and Staff

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Amelia Vigil, a first grader, from Bosque Farms Elementary led the audience in the Pledge.

4. APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda. There being none, Mr. Smith called for a motion.

Ms. C’Moya moved, and Mr. Campanella seconded, to approve the agenda as presented by Ms. Sanders and her staff. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

5. PUBLIC COMMENT

There were no (0) requests to address the Board.

6. APPROVAL OF CONSENT ITEMS

Mr. Campanella moved, and Mr. Moody seconded, to approve the action item on the agenda by consent.

Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval. The action items had been reviewed by the board members individually. If no discussion had been asked for regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

7. APPROVAL OF MINUTES

September 24, 2019 Regular Meeting (Approved by Consent)

8. SUPERINTENDENT’S REPORT

A. Student Representative Report:
Robert Sartin, Senior, Century High School

Ms. Sanders welcomed back Robert Sartin, the Student Representative from Century High School. Robert thanked the Board and Ms. Sanders for allowing him the opportunity to speak to them about the new things at Century High School this month. Robert then gave the following report.

Robert said the first thing he would like to talk about was, the new things going on with Mr. James Demers’ Drama Class. On October 11th, they will be joining Los Lunas High School, Belen High School, and Eastern New Mexico University Drama Classes at Valencia High School to watch four different plays be performed.

He said the plays will be performed by Valencia High School, Los Lunas High School, Belen High School and Eastern New Mexico University. Robert said it was a great opportunity for their Century High School drama kids.

Robert said the next thing he would like to talk about was, the things going on with Mr. Rick Cole’s Environmental Science Program and Craft Skills Program. Both of Mr. Cole’s science and crafts classes were in their third week of class. In his science class, they have already learned how to identify the different types of soil and what the differences were between them. This week Mr. Cole’s science class will be identifying different types of rocks. In Mr. Cole’s craft class, they have prepared their work areas and started transporting their work materials to their new storage shed. This week they will finish transporting their materials to their storage shed and began assembling wheelbarrows. Thee wheelbarrows will be used to transport concrete to begin building the foundation for the Horno that was being built at Century High School.

Robert said these two after school programs would also be taking field trips. The crafts class will have two field trips a semester. One of these field trips will be an all-day field trip and one will be an afternoon field trip. Mr. Cole’s science class will have field trips every month.

Robert said he would also like to talk about the new things going on with the GRADS Program at Century High School. Right now, the class was focusing on personal development as a student and as a parent. This year all of the students in the class are new to the program and new to Century High School. Alexis Hugs will be visiting Century High School to do a car seat safety certification for the parents. All of the children will also have a developmental screening done. This program provides a lot of things for parents/students.

Lastly, Robert said he would like to talk about some of the students’ opinions on the new credit recovery program called Apex. Scott Sanborn, a 12th grader at Century High School, said that Apex was a perfect amount of challenge for the students and over time, it has gotten more challenging. Scott also told him that it hasn’t been a challenge for him to keep his grades up in Apex. The most challenging part for Scott in Apex was the unit tests because they throw restated questions at you. The last thing Robert asked Scott Sanborn was if he liked Apex. Scott said that he liked it because it was simpler to get around on and to read through the courses.

However, Robert said he also interviewed Madilyn Sanchez, a junior at Century High School, and she said she thought that Apex was harder than Edgunity. Robert said that he asked her if it was more challenging for her and she said yes because there were a lot of essays and assignments. Madilyn also stated that it was challenging for her to keep her grades up because if you didn’t finish it in that sitting it started you back from the beginning of the unit all over again. Robert said the last thing he asked Madilyn was if she liked Apex more than Edgunity and she said no, because Edgunity was much simpler and she didn’t have so many assignments.

Robert thanked the Board and Superintendent Sanders again for letting him speak to them about Century High School.

The board members individually commended Robert for his comprehensive report. They each said they were impressed with his investigative and interviewing skills. Ms. C’Moya asked if Robert had thought of going into journalism in college. He replied that he had considered it. He added that he had been accepted to NMSU. He was on track to graduate and just needed to turn in his ACT scores.

Ms. Sanders added her commendations to Robert for his report. She told him that she appreciated that he sought to ensure he had all the facts and that he gave both sides of the story. Ms. Sanders said she too felt he had a great future in journalism.

B. School Report: Bosque Farms Elementary, Kaua Matthews, Principal

Ms. Matthews thanked the Board and Ms. Sanders for allowing her to speak to them about Bosque Farms School. She introduced her Assistant Principal, Deanna Herrera, along with the staff in the audience. She then thanked the BFE advocate, Mary McGowan, for her support.

Ms. Matthews reported that they had retained 90% of their teachers to begin the 2019-2020 school year and they were fully staffed. Their current student enrollment was at 541.

Ms. Matthews said their plan to address student reading achievement results including the following:
-Data driven instruction
-Explicit 6 Step Phonics instruction K-3
-Data analysis of iStation and CORE
-Use of Journeys
-Grade level teams ensuring guaranteed and viable curriculum
-Daily intervention to target mastery of essential standards

Ms. Herrera stated that their plan to address student math achievement results were as follows:
-Data driven instruction
-Use of exit tickets
-Data analysis of iStation
-Use of enVisions
-Grade level teams ensuring guaranteed and viable curriculum
-Daily intervention to target mastery of essential standards

Ms. Matthews said that some challenges they faced at BFE included:
-Extended Learning Time staffing
-Time
-Inadequate breakdown of data (PARCC/TAMALA)
-Consistency of pace in the PLC process
-Lack of TESOL teachers
-Half-time Professional Learning Coach

Ms. Herrera stated that some of the victories at BFE included:
-Amazing staff
-PLC Model School - Solution Tree
-Wonderful parent/community support
-PLC Process is moving forward
-Response to Intervention is in place and data is driving instruction
-All essential standards K-6 are unpacked

Ms. Matthews chose to showcase the following areas:
-PLC Model School- Solution Tree
-AG Days (May of 2020)
-Professional Learning Community Teams
-ELT is up and running with remediation and extension groups
-Walk and Bike to school
-Monthly activities to motivate staff
-Four teachers have completed their Master’s degrees – and others were working on completing their degrees.

The board members individually thanked and commended Ms. Matthews and Ms. Herrera for their presentation and for their efforts, along with those of their excellent and committed staff. They were also commended for the consistency of BFE’s high performing students, as well as, the strong community partnerships, collaborations and engagement found at their site.

Mr. Moody led discussion regarding enrollment and mobility. Ms. Matthews reported that their levels were pretty constant; when students left, others filled their spot pretty quickly.

Mr. Campanella led discussion on the utilization of the half time academics coach, as well as, the use of swivel cameras. Mr. Matthews stated that a few teachers were using swivel cameras and others had plans to so.

Ms. C’Moya led discussion regarding the variety of the extended learning time offerings at BFE. Ms. Matthews discussed the various clubs that were part of the ELT initiative; some done in tandem and some alone, as well as those, that utilized assistance from other groups such as the one on coding that had assistance from Facebook representatives.

Mr. Otero stated that BFE had a history of success, and he and the other board members were listening to the concerns expressed by Ms. Matthews and the other principals regarding ELT. Further discussion ensued regarding the challenges with ELT.

Mr. Otero said that he wanted them to know that they were listening to their challenges with ELTs from both their school, as well as, those stated by the other schools. Because this was part of a statewide initiative, they were between a rock and a hard place. They needed to comply with it, but the board members would be speaking to their legislators about the concerns that had been voiced. In the meantime, he knew that they would do their best in order for the program to be successful.

Mr. Smith thanked Ms. Matthews and Ms. Herrera for their presentation. As Mr. Otero had said they were aware of the challenges that ELT presented. He was very excited about the coding portion of the ELT and the variety of clubs offered. Mr. Smith added that he felt it would take some time to get used to the ELT, but believed they would see benefits from it. He recognized the staff in attendance and commended them for their efforts.

C. Other Comments

Ms. Sanders stated that on the meeting of October 22nd, there would be a comprehensive presentation regarding the November 5th bond election.

Ms. Sanders thanked Ms. Cieremans and her team for the work they were doing to ensure that the community knew about the importance of the bond election. To that end, presentations were giving this month at school sites and municipalities. In addition, information was being given via newspaper ads, the District’s social media sites, and bookmarks given out during parent teacher conferences.

Ms. Sanders and Ms. Cieremans gave a brief overview of the general obligation bond question for 22 million dollars. There would be no tax increase, just a continuation of the current rate. The funds would be utilized to continue to assist the District with building, renovating and maintaining school grounds and athletic facilities. The list of projects were posted on the District web page.

9. APPROVAL OF ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of board members attended the same function, including those held at school sites, at the district level, as well as, sports functions, conferences, workshops, and trainings. Members agreed to refrain from discussing, and/or acting upon, board issues in those settings. In addition, only official meetings were published, and, if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.

Mr. Smith then announced the following meetings:

• October 15, 2019 Finance Committee Meeting CO Conference Room 4:30pm

• October 16, 2019 NMSBA Region IV Fall Meeting 5:30 pm Rio Rancho Middle School 1600 Loma Colorado Blvd. NE Rio Rancho, NM 87144 (Quorum may be in Attendance)

• October 22, 2019 Regular Board Meeting CO Board Room 6:00pm

10. CLOSED EXECUTIVE SESSION:

Closed Session for Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978)

Mr. Smith called for a motion regarding Item #10.

Ms. C’Moya moved, and Mr. Campanella seconded, to go into Closed Executive Session Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978) There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

CLOSED EXECUTIVE SESSION

The Board went into Closed Executive Session at 6:37 pm.

Mr. Smith called for a motion to go back into Regular Session.

Mr. Campanella moved, and Ms. C Moya seconded, to go back into Regular Session. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

REGULAR SESSION

The Board went back into Regular Session at 8:15 pm.

Mr. Smith announced that the Board had gone into Closed Executive Session for Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978) No other topics were discussed, nor were any decisions made in Closed Executive Session.

11. ACTION AS NEEDED REGARDING CLOSED EXECUTIVE SESSION

Mr. Smith announced that no action was requested at this time.

12. ADJOURNMENT

Mr. Moody moved, and Mr. Campanella seconded, to adjourn the meeting. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

The meeting was adjourned at 8:16 pm.

Approved this 22nd day of October 2019.


Bryan C. Smith, Board President
Brandon Campanella, Board Secretary

Website by SchoolMessenger Presence. © 2019 Intrado Corporation. All rights reserved.