Minutes July 19, 2022 Regular Meeting

Minutes July 19, 2022 Regular Meeting
Posted on 08/17/2022
LOS LUNAS SCHOOLS BOARD OF EDUCATION
REGULAR MEETING
JULY 19, 2022


Ms. Garcia ensured that the Captioner, Computer Tech and Executive Assistant were ready.

1. CALL TO ORDER

Ms. Garcia called the Los Lunas Schools Board of Education meeting to order at 6:00 pm. She thanked everyone for their patience, and then welcomed those who were participating in the board meeting in person and those watching the board meeting via livestream on YouTube. Ms. Garcia added that as a reminder the link to the meeting was on the District’s webpage, under the Board of Education page. She added that the streaming would run through the end of the meeting, and, in the event there was a disruption in the audio portion, she would pause the meeting until it was reestablished.

Ms. Garcia stated, that has announced, a quorum of the Los Lunas Schools Board of Education participated in a Closed Executive Session earlier that day beginning at 4:00 pm. The purpose of the Closed Executive Session was for: attorney - client privilege pertaining to threatened and/or pending litigation: specifically, discussion with legal counsel regarding the status of pending or threatened litigation for a threatened complaint by social media group, OCR complaints, IPRA requests; and Board/Attorney Relations [Pursuant to Section 10-15-1(H)(7) NMSA]; limited personnel issues; specifically, Superintendent/Board Relations - discussion and update from the Superintendent including a personnel report. [Pursuant to Section 10-15-1(H)(2) NMSA]. No action was taken during the Closed Executive Session and no other topics were discussed.

LLS BOE Members Present:
Tina Garcia, President
P. David Vickers, Vice President
Bruce Bennett, Secretary
Bryan C. Smith, Member
Eloy Giron, Member

Administrators Present:
Dr. Arsenio Romero, Superintendent
Claire Cieremans, Chief Finance Officer
Susan Chavez, Chief Student Services Officer
Dr. Deborah Elder, Chief Academic Officer
Cathy Chavez, Dir. of Federal Programs
Karla Dow, Dir. of Assessment Innovations & Accountability
Andy Garcia, Dir. of Maintenance & Construction
Desi Garcia, Dir. of Safety & Security
Mike Good, Dir. of Network Operations
William Hays, Dir. of Educational Technology
Alicia Himes, Dir. of Professional Learning Innovations
Jessica Montaño, Dir. of Secondary Learning Innovations
Jacqueline Kelly-Romero, COVID Admin. of Special Projects
Michelle Romero, Dir. of Purchasing
Andrew Saiz, Dir. of Personnel
Natalie Saiz, Dir. of Support Services
Elena Trodden, Dir. of Language Learning Innovations
Carlos Castillo, Payroll Supervisor
Anthony Silva, Supervisor of Maintenance

Administrators Present:
Tiffany Gutierrez, Construction Supervisor
Clair Toledo, Principal, Century High / Opportunity Schools
Paul Carder, Principal, Los Lunas High School
Albert Aragon, Principal, Valencia High School
Lawrence Sosa, Principal, Los Lunas Middle School
Joann Carter, Principal, Valencia Middle School
Amy Viramontes, Principal, Peralta Elementary
Catharine Campbell, Principal, Raymond Gabaldon Elementary
Venessa Tregembo, Principal, Sundance Elementary
Monica Rivera, Principal, Tomé Elementary
Suzy Chavez, Principal, Valencia Elementary
Robert Sims, Asst. Principal, Los Lunas High School
Jennifer Otero, Asst. Principal, Valencia High School
Adam Hulskamp, Asst. Principal, Bosque Farms Elementary
Sarah Graf, Asst. Principal, Desert View Elementary
Matt Pendrak, Asst. Principal, Los Lunas Elementary
Edward Ramirez, Asst. Principal, Sundance Elementary
Jacqueline Farrell, Asst. Principal, Tomé Elementary

Others Present:
Jacqueline Staehlin-Archuleta, Esq., Cuddy McCarthy
Makayla Grijalva, Valencia County News Bulletin
Approximately Fifteen (15) additional individuals were in
attendance.
Approximately thirty-six (36) individuals watched via live streaming.

2. ANNOUNCEMENT OF MEETING

Ms. Garcia asked Dr. Romero to announce the meeting. Dr. Romero reported the meeting had been announced in accordance with the LLS Open Meetings Resolution, and, it was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Elena Williamson was asked to lead the pledge.

4. APPROVAL OF AGENDA

Ms. Garcia asked Dr. Romero if there were any changes or deletions to the agenda. Dr. Romero stated that he did not recommend any changes to the agenda. Ms. Garcia called for a motion to approve the agenda.

Mr. Bennett moved, and Mr. Smith seconded, to approve the agenda as presented. There being no further discussion, Ms. Garcia called for a vote with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes ; and Tina Garcia – yes. The agenda was approved as submitted.

5. APPROVAL OF CONSENT ITEMS

Mr. Smith moved, and Mr. Vickers seconded to approve the all of the action items listed by consent with the following exception: Item #9. A. i. FINANCE COMMITTEE ITEMS (Meeting held July 12, 2022) Approval of Reports for June 2022 Schedule of Checks Written. There being no further discussion, Ms. Garcia called for a vote regarding the consent items with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion regarding the consent items passed: 5/0.

Ms. Garcia stated, that for the benefit of the audience, as all item agendas had been reviewed by the board members individually. Consent items were the action items on the agenda presented by the Superintendent and the staff for approval. If no discussion had been asked regarding those items by any of the board members, action of those items would be submitted for approval by one motion or vote.

6. APPROVAL OF MINUTES: June 21, 2022 (Approved by Consent)

Ms. Garcia stated that would take them to Item #7, SUPERINTENDENT’S REPORT, and turned the floor over to Dr. Romero.

7. SUPERINTENDENT’S REPORT

A. Recognition: Educators Rising National Winner: Elena Williamson, LLHS

A certificate was presented to Elena Williamson to celebrate her accomplishment and recognition through Educators Rising. He reported that Educators Rising was a student organization led by Heather Ridley and Nicolas Romero at Los Lunas High School of which the goal was to encourage, equip, and empower LLHS students who were interested in pursuing a career in the education field.

Elena presented a Creative Lecture/TED Talk on the mental health effects after the Pandemic, and was awarded third place overall, first in the Albuquerque region and went on to be awarded 5th place nationally and recognized as a Top 10 Semi-Finalist

Per Dr. Romero’s request, Elena spoke about some of the things they did in Educators Rising that included tutoring and volunteer work, and the opportunity to hear about other ideas from other people from other schools.

Mr. Bennett, Mr. Vickers, and Ms. Garcia individually commended Elena on her accomplishment, and said they were proud of her accomplishment and it was exciting to see a home town girl recognized on the national stage. They looked forward to her coming back to teach and joining the incredible staff that was here. The teachers who led the program, along with the administration, were commended for their efforts and for their work with our students, to increase the number of future teachers.

Mr. Giron congratulated Elena on her accomplishment as well, and asked if the presentation was posted somewhere that he could access it, because he would like to see it. She told him no, unless it was on someone’s cell phone. He reiterated that he would to be able to get a copy of it.

Mr. Smith added his congratulations and said that it had obviously taken a lot of effort on her report, as well as, a lot of preparation. She was not at all nervous to lead a conversation about a very sensitive, yet very appropriate subject to address. It really reflected well on her to tackle that tough subject. He said that he also hoped that she would apply to Los Lunas Schools and felt she was headed in the right direction.

Dr. Romero congratulated Elena on her accomplishment, and discussed the importance of preparing students for their future, and specifically, programs like Educators Rising. This was especially true given the shortage of teachers not only in our community, but the entire state and nation. He told Elena that he hoped she would come back to Los Lunas Schools to work after she got her teaching degree, and unofficially, they would get her a contract.

B. Preparation for Start of 2022-23 School Year

Dr. Romero stated that it was an exciting time for the District, and during the next part of his presentation he wanted to talk to them about all the wonderful things that happened last year, and how much they had accomplished. Many of them are things they would continue to work on. Hopefully, it would put things in context as they plan for next year. Everybody in the room, all of our teachers, all of our students, were part of something really special and it was a lot of hard work going into it. It was a little different because, and they came back to it sometimes, but it was a big part of our reality, was COVID. As they were starting to get into the next school year, he thought that had taken place that included the leadership retreat, new teacher orientation, as well as, professional development events that were coming up.

Notable dates/events her mentioned included:
July 27th Teachers came back
July 28th School level professional development
July 29th Convocation. This year it would held in the LLHS gym starting at 8:00 for coffee and treats followed by the Convocation at 8:30, with district-wide professional development following that. Dr. Romero noted that everyone would have the same district shirt. It was always great to see it and know that they were all working toward the same thing. He said that he hoped the board members would be able to join them and be a part of this great event.

August 1st First day of school for 1st -12 grades
August 3rd First day of school for Pre-K and Kindergarteners

Dr. Romero noted that even though the Pandemic was not over, they were looking forward to getting back to a more normal school year.

2022 ACTION PLAN CLOSEOUT

LLS Foundational Assumptions

Dr. Romero then gave an extensive PowerPoint presentation during which he, along with Cabinet members, and administrators, reported and expounded on the following topics:

Every Los Lunas student will graduate equipped with the knowledge, skills, and attributes to pursue a path of their choice.

• Every student deserves access to a robust, rigorous, and complete curriculum at their grade level

• Every student is capable of engaging with grade-level standards and rigorous content

• Every student deserves to use technology as a tool for learning AND a tool to express their learning in creative ways

• Every student deserves a classroom experience that acknowledges their integrated cognitive, social, and emotional development

• Every student deserves to have the opportunity to learn in multiple languages, just as their global peers

OUR PURPOSE

Whys? Doing the why teaching why being superintendent, etc.?

We believe that the purpose is to achieve immediate, sustained, and dramatic change towards high quality instruction that will result in every Los Lunas student graduating with the knowledge, skills, and attributes to pursue a path of their choice.

2022 ACTION PLAN CLOSEOUT
Los Lunas Schools will unite in creating a model that develops instructional leaders who impact our students, district, and community through the intentional building of collaborative structures and curriculum that support high expectations and rigorous instruction, which will increase the success of ALL students.

The uniting of our efforts will create a learning community where all children feel safe, loved, empowered, and equipped with the knowledge and mindsets they need to navigate the world around them.

There will be a year-long focus on MLSS that includes development of a rigorous, complete, and consistently paced district curriculum in ELA, Math, and Science across all school sites; accelerated Tier/Layer I instruction in every classroom using district assessments to guide instructional decisions, leadership development in observation and feedback to support teacher development; and integrating technology and SEL in innovative new ways.

Increasing opportunity for students through improving supports for English learners, continuing to provide excellent Special Education services, designing CTE pathways, and recruiting and retaining high quality teachers.

Dr. Romero noted that it was one of the longest purpose statements, but there was a lot of work to be done.

BIG ROCKS
• Culture – having systems in place to create, maintain and celebrate a learning environment that fosters openness, transparency, effective communication, accountability and a common language.

• Observation and Feedback – Every teacher will receive face-to-face feedback based on bi-weekly observations. Improved instructional outcomes will be a result of specific, supportive feedback oriented towards instruction, action plan and follow-up.

• Data Driven Instruction- Professional Learning Communities are in place with clearly defined protocols; weekly structured time to analyze data, plan instruction based on new district pacing guides and curriculum, select appropriate materials, and implement action plans with follow-up.

BIG ROCKS WILL BE SUPPORTED THROUGH THE FOLLOWING LEVERS:
• Educator Ecosystem: Ensure every child has well prepared, well supported, highly effective educators who use culturally and linguistically responsive pedagogy to guide their learning and development.

• Pathways and Profiles: Increase students’ successful completion of high school with research-based, relevant, applied, and experiential learning opportunities that support all students to become college -and career- ready and contribute as productive members of their community.

• Whole Child Development: Increase students learning and development by supporting schools and classrooms to engage in deeper, enriched academic learning that is integrated with social-emotional learning and that is culturally and linguistically responsive.

• Provide equitable access to asset-based support services and learning opportunities that enable all students to thrive in their educational setting regardless of their demographics, family income level, or ability status.

2021-22 District Goals
• Ensure continued access to a safe and rigorous learning environment during a pandemic
• Build and develop a district-wide bilingual program
• Build and develop a CTE program, create opportunities for internships, and create a capstone project for high school students
• Increase student capacity in online learning environments, access to technology, and increased access to internet services
• Increase leadership capacity throughout the district

CRITICAL DELIVERABLES to Enhance District Conditions for Los Lunas Schools
• Evidence based practices
• High quality instructional materials
• Rich in enrichment
• Applied learning opportunities
• Workforce integration
• Deeper learning excellent special education services
• Multicultural
• Faculty Compensation
• Financial Success
• Capital Projects and Improvements
• Model District for Facilities
• Student Nutrition – It was noted that they never stopped feeding our students during the Pandemic and will be providing free breakfast and lunch to all students this school year.

• COVID support
• Substitute pool

CRITICAL DELIVERABLES to Enhance District Conditions for Los Lunas Schools
• Improvements to filling FTEs
• Marketing and social media
• New Employee support
• Grow your own programs
• Development of an Employee Assistance Program
• Rigorous and Complete Curriculum
• Tier 1 Instruction
• Leadership Development with Principal and AP Professional Learning Communities
• CTE Pathways, AP, Dual Credit
• Bilingual Programs
• K-12 Digital Learning Academy
• NM Partnership for the Arts
• Performance Coaches
• Educational Technology Accomplishments
• Child Find/Early Childhood Programs
• Inclusion Support Coaches
• Mental Health Teams
• Innovation Labs
• SEL Classrooms

Rigorous and Complete Curriculum Accelerated Tier 1 Instruction
• Athletics
• SRO Program Safety/security programs (anonymous reporting, drills, raptor)
• Relationships with law enforcement, the municipalities, and county, and the state.
• Improvements to transportation

2021-22 ACTION PLAN HIGHLIGHTS

4 Instructional Innovations
• Every student, every classroom, every day

Every Los Lunas student will graduate equipped with the knowledge, skills, and attributes to pursue a path of their choice through
• Rigorous and Complete District Curriculum in ELA, Math, and Science
• Accelerated Tier 1 Instruction in Every Classroom
• Leadership Development: Observation and Feedback
• Routinized Technology and SEL

Accomplishments
• Established a K-12 District Curriculum Team for ELA, Math, and Science
• Created district-wide pacing guides
• Adoption committee selected top-tier ELA materials for K-8
• Introduced Discovery Science TechBook
• District rigor framework
• Process for creating learning targets

Learning Innovations

Developing Instructional Leaders
Three-fold
Accomplishments
• Established Principal and Assistant Principal Professional Learning Communities (PLCs) to practice observing and providing feedback to increase rigorous instruction

• 100% Principal and Assistant Principal participation in NM Public Education Department’s THRIVE program

• Individual performance coaching provided to each Principal and Assistant Principal by a trained coach

2021-22 ACTION PLAN HIGHLIGHTS

• Learning Innovations

Accomplishments
• K-12 Digital Learning Academy 400 students now
• CTE Pathways, AP, Dual Credit
• Bilingual Programs
• NM Partnership for the Arts

• Educational Technology
• District Innovation and Design Lab
• Elementary school sites Innovation and Design Labs
• Digital Learning Coaches
• Coaching Cycles
• Apple Teacher Certifications

• Child Find/Early Childhood Programs COVID hard on students not screening
• Procedures and Practices
• Increase in screenings and referrals
• Impact of COVID-19
• Child Find Team

• Inclusion Support Coaches at least one in each school
• All positions filled
• IEP Weeks
• Coaching Professional Development
• Coaches United
• Social Emotional Learning
• District SEL Team
• Professional Development
• Visits with students
• Sensory Room Designs – will be able to open in early fall
• SEL Data

Finance Department Accomplishments 2022

• Budget Salary Increases

Ms. Cieremans said that she was very proud of this district and her departments. She added that they had never had double digit raises before, and that was huge for the staff. They were happy to support the hires for the new year. She then gave an overview of raises that included:

Raises

20% Certified Level 1
18% Certified Level 2
15% Certified Level 3
17% **Avg. All Certified Positions

Finance Department Accomplishments 2022 (Continued)

• Budget Salary Increases
Raises (Continued)
15% Assistant - Computer Lab
29% Assistant - Paraprofessional
18% Bus Staff
12% Computer Technician
20% Crossing Guard
20% CUST/WARE/MAINT
12% Day Care Director
23% Library Support Specialist
12% Registered School Nurse
15% Assistant - Computer Lab
29% Assistant - Paraprofessional
18% Bus Staff
12% Computer Technician
20% Crossing Guard
20% CUST/WARE/MAINT
12% Day Care Director
23% Library Support Specialist
12% Registered School Nurse
24% Secretary I
18% Secretary III
18% Security (Campus)
20% Student Nutrition Staff
10% Transportation Route Specialist
16% Transportation Safety Trainer
23% **Avg. All Classified Positions
19% ***Avg. All Positions

Improvements in Audit
• The audit went well, and was much improved from the past year. They always strive
for no findings, but were pleased that there had only been two findings in the audit for
the 2022 FY.
Budget
• $150 million budget last year
• $155 million this year

Technology Department Accomplishments 2022
• We continue to support 1-1 Apple devices per student across the district, managed by centralized inventory and fees tracking platform

• Refreshed 500+ teacher MacBooks

• Distributed 1,800 new 9th Gen iPads and retired 5th and 6th Gen iPads
• New Employee Exit Procedure and Corresponding Checklist
• Consolidated District iPad and MacBook Funds for 2022-2023 and Going Forward
• Increased opportunities for stable internet access

Maintenance Department Accomplishments 2022
• We have an approximate total of $71,781,245 capital improvements projects currently in progress.

• The Maintenance Department completed a total of 136,111 work orders during the 2021-2022 fiscal year.

• The warehouse made 1,464 deliveries during the 2021-2022 fiscal year.

Purchasing Department Accomplishments 2022
• Maintain compliance with NM Procurement Code
• Currently managing >$71M of District and PSFA capital improvements
• Promotes business relationships through vendor training and outreach
• Processed an additional $7M in purchase orders due to added funding streams in 2021/2022
• Preserves ethical stewardship of taxpayer interests
• Supports District goals through research & cost analysis

Student Nutrition Department Accomplishments 2022
• Increase in participation in secondary schools
• Led Student Nutrition to try CEP community education plan district wide for one more year. Every student will eat free for the year! Great increase
• Continue innovative ways to maintain costs while dealing with food and packaging shortages and increased costs

Improvements to Substitute Services and Staffing

• Director Andrew Saiz reported that since the last time he had reported, the Governor’s Office initiative had allowed the NM National Guard to place a total of 9 National Guard substitutes in our schools. One, a Captain in Air Guard, had such a positive experience while working in our schools, she will be teaching Art via Alternative Pathway.

• They have increased the total number of Contract Substitutes in our district from 10 to 21. They lost about 50% during COVID which at the time was okay since they didn’t need subs. They were back to 123 regular subs and were still posting, interviewing and training. Their goal was to get it back up to 160. A couple of surrounding districts hired substitutes through an outside agency. He felt it was important to note that a decision had been made at the district level to have them be our employees. They did not entertain those folks, even though they keep trying to get our business, and felt our district could handle this situation moving forward and to have our substitutes in our schools as employees for our district

• Each school site has at least one contract substitute on their campus.

• Our district was able to offer a mid-year pay increase for substitute teachers. They would continue to attract, train and supply our own substitute teachers.

• They were proud of the combined efforts to successfully attract and recruit quality Certified Teacher candidates from across the United States. They would begin SY 22-23 with new Certified Staff from Maryland, Texas, Colorado, Kansas, New York, Iowa, Mississippi, California, and Indiana to name a few.

• He thanked the principals and assistant principals for getting things done in an expeditious fashion to be prepared for the first day of school.

• The Personnel Office continues to represent and be involved at the national level. Los Lunas Schools was able to send three representatives to the ASPAA Diversity, Equity, and Inclusion Summit in April of 2022.

Marketing/Social Media and Grow Your Own Programs

• Although Los Lunas Schools has established a social media presence, this was an area they would like to improve, expand and update more frequently. Goals included showcasing upcoming events and celebrating our staff, students, and alumni, and to showcase some of the things or careers they were involved.

• They were proud of their relationships with NMSU, UTEP, GCU, ENMU, NMHU, and UNM-Valencia. They had met several times (virtually as well as in-person) throughout this past school year with all of these universities, maintaining our positive rapport and relationships. They have been asked by universities to participate in Student Teacher Advisory Panels, Teacher Residency Programs, hosting University Courses and Cohorts, as well as, attend Teacher Job Fair events.

• The Personnel Office originally polled 96 Educational Assistants and inquired about their interest in becoming a Certified Teacher. 24 not only expressed an interest, but they were actively pursuing an academic pathway towards teacher certification. He said they were happy and proud to announce that one of the 24 individuals very recently received her NMPED license to teach Special Education and was offered and accepted a teaching position at one of our elementary schools, Tomé Elementary.

• Mr. Saiz stated that they had recently partnered with the University of New Mexico in a Teacher residency program and will have 4 teacher residents placed at Los Lunas High School and Katherine Gallegos Elementary. They had also accepted a grant for Educator Fellowships through ENMU.

• They would be placing five Educator Fellows (studying to be teachers) primarily at East Side elementary schools to obtain on-the-job training as tutors, mentors, and eventually classroom teachers. During their visits to our three high schools, they identified 18 high school students who were interested in eventually becoming educators. They would follow up with those individuals and track their progress towards their goals of working in education.

• They presented at LLHS to the Educators Rising Class. They also invited ENMU representatives to speak to a few students at LLHS about opportunities in the Educators Rising Program at the collegiate level.

• The Personnel Office has improved efficiency and accuracy when processing employees and providing customer service. They have implemented the use of multiple shared (Google) documents in our office to increase organization and communication between employee processing and the employee benefits divisions.

• He then gave props to the benefits office. They had received multiple accolades that they were doing a wonderful job, were very respectful, and the process was very streamlined. They would continue to look for other programs that would, essentially, make them paperless.

• As their office had become more familiar with the Tyler iVisions platform (employee information system) they have looked into opportunities to link our candidate application platform to iVisions. They will continue to expand their knowledge and be in a position to propose and adopt alternative platforms, if needed, to reach our goal of reducing the amount of “paper tasks” a newly hired employee needs to complete.

New Employee Support Employee Assistance Program

• The Personnel Department looked forward to working with the Special Services Department in implementing the District Employee Wellness/Assistance Program. Their goal was to continually educate and inform employees of opportunities to improve overall wellness. This could include providing periodic techniques, practices, and resources to outside agencies, if needed.

LLS School-Based COVID-19 Testing

SY 21-22 Goals met

Ms. Kelly-Romero reported that they began the Covid testing piece in January

• Maintained compliance with NMPED COVID-19 response requirements
• Test to stay PMG
• Implemented a school-based COVID-19 testing program to mitigate virus spread
• Staggered the implementation of testing to support three populations: T2S close contacts, surveillance staff, and symptomatic students/staff
• Maximized in-person learning days effectively & safely during the pandemic
• Community transmission after graphing upswing

• Transition from a full service testing provider to an internal school-based testing program:
• 2 COVID Testing Health Assistants recruited and hired

• Testing supplies/equipment procured at no cost via NMDOH contacts & Department of Health & Human Services

NEXT STEPS FOR THE 2022-2023 SCHOOL YEAR

Dr. Romero gave an overview for the next steps planned for the 2022-23 School Year that included:
• Schools and departments beginning to create next 90-day plan with their guiding coalitions.

• School leaders continue to improve as leaders (THRIVE, RISE, ISTE)

• Classroom improvements of Tier I instruction, Professional Learning Communities (PLCs), high dosage tutoring opportunities

• Evolution of District Action Plan
• Feedback and input from community and school board

Ms. Garcia thanked Dr. Romero for the report, and said she appreciated all their hard work. She then asked if any of the board members had any questions or comments.

Mr. Bennett stated that they had all done a great job. He commended Mr. Saiz for getting the number of personnel at the schools up, and added thought everything looked great at the sites.

There being no other comments, Ms. Garcia stated that the report was for informational purposes only; no action was needed or warranted at that time. She announced that took them to Item #8 DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - Proposed Change to Board Policy 2.8.8 Public Address to the Board.

8. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - Proposed Change to Board Policy 2.8.8 Public Address to the Board
Mr. Smith said that he had tried it before and that he would try it. again. They had a board policy that addressed public comment and how someone could come and talk to the Board. He said he had sent all the board members a copy of his proposed changes, and hoped they’d had time to review them so they discuss their suggestions..

Mr. Smith stated that he felt the current policy was too restrictive in that people could address the Board only on items that were on the board agenda. He felt their school community, anybody should have the opportunity to become involved. He didn’t take anything out of the policy that talked about personnel or student issues. There were other avenues to address those concerns. Other changes he proposed were to limit the comments to three minutes instead of five.

He had more confidence in the community and parents to come in and legitimately raise concerns that needed to be addressed in a professional and well thought-out manner. That's why he was proposing that they take out anything that required it to be on the board agenda. The only requirements that were necessary was that it be presented to the board president prior to them meeting in the comment section, so the board president could review that and determine if it's appropriate in public comment. It's something he felt they needed in this community. It's something that would be beneficial to the school district. He thought it was time they included everybody that was a stakeholder in this school. Business owners, people from the community, parents. They (the Board) needed to know what concerns there were without regulating who or what they said.

With that, he said that he would like to state that he was going to be putting it on a future agenda to get approval. He would like to hear discussion from the board members, as to what they felt and the changes other than his notes. He added that he felt it would add more transparency. They put transparency on everything they wrote so they should be transparent and work together to get these kids educated.

8. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - Proposed Change to Board Policy 2.8.8 Public Address to the Board (Continued)

Discussion ensued during which Mr. Bennett said he felt that people did have their contact information and could contact them. They had a good policy in place and they could control what was going on in the meeting. Once the comments were open, it could cause more problems if they chose to comment, and or use facial expressions i.e. nodding, etc.

Mr. Vickers thought that opening up public comment might be a good idea to the extent possible but would like to see what other places did. Mr. Smith interjected and stated that other entities around them had it so they wouldn’t have to look far.

Mr. Giron agreed with Mr. Smith and Mr. Vickers and said that people came up to him at the grocery store and other places and had questions he couldn’t answer. He thought it was a great idea that they could talk to them in board meetings.

Ms. Garcia led discussion regarding the current policy, and stated that there was a way for people to address the board.

Mr. Smith led further discussion during which he stated that he felt that the current policy was too restrictive and that reiterated that the only changes he’d made was to take out anything that said it had to be on the agenda and to change the time limit from five to three minutes. He didn’t take out the parts that they couldn’t talk about personnel or students because there were other avenues to have those concerns heard and rectified. He had confidence in our community, parents and staff, to come in and legitimately raise concerns that need to be addressed in a professional and well thought out manner. It didn’t matter if they said things about him or not, he was fine with that as at least they were able to speak. He didn’t like that it was restrictive.

8. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - Proposed Change to Board Policy 2.8.8 Public Address to the Board (Continued)

Ms. Garcia stated that she wanted to let them know that she had spoken to Dr. Romero before this had ever been brought up about reviewing policies and making sure they were current. Mr. Kennedy, through the NMSBA. was in the process of reviewing our policies, to make them more uniform, and up to date. Once he was done, they would be meeting, and they could certainly bring up Mr. Smith’s suggestions at that time. She felt the policy had been written for a reason.

When asked by Mr. Smith what that reason was, she stated that they were not supposed to talk about things not on the agenda. The public had the right to be aware of what they wanted to talk about. If we open that door and someone walks in and puts this and looks at the agenda and doesn't know it shouldn't be brought up, now they can make a conversation about something from the public that was brought up. She added that they were not the only board that had it written this way. It was written that way to protect them and the district. She said she wanted to emphasize that there was a reason for the way it was.

Mr. Bennett stated that as to his comment, no action but his reaction to what they may say could be something. If he was nodding to what they were saying, agree or disagree, that later could be held against them. Again, that's one of the reasons why the policy was in place the way it was. Mr. Bennett reiterated that if they commented on any discussion, it could cause a problem.

Mr. Giron stated that their actions were their own responsibility. He saw what their points were, he really did. But it didn’t change anything other than the fact that it's on the agenda. Nothing would be in a different then someone said what they had to say. Mr. Giron stated that Public address was for the public to address the board . There was no action that the board needs to take. They couldn’t get in trouble with that. They wouldn’t be voting. They only voted on the agenda.

Ms. Garcia said she understood. Yes she understood, but she also said she thought that if it was that easy, there wouldn’t be an issue.

8. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - Proposed Change to Board Policy 2.8.8 Public Address to the Board (Continued)

Mr. Smith stated that he was aware that the policies were being reviewed and reiterated that he felt this was a change that was needed. He felt it was needed for transparency, so would be bringing it back to the board for possible action.

Ms. Garcia thanked the board members for their comments. There was a process available for them to amend or change policy. If that moved forward from there they would bring it forward from there.
Ms. Garcia stated that the item, that night was for discussion only. No action would be taken at that time.

9. FINANCE COMMITTEE ITEMS (Meeting held July 12, 2022)

A. Approval of Reports for June 2022

i. Schedule of Checks Written

Ms. Garcia stated that Mr. Giron had put this item up for discussion and then turned it over to him.

Mr. Giron stated that he had questions last month on the schedule of checks written. He had questioned our attorney, what their role was. It was information only. He asked for a written legal opinion and it reflected what he’d heard that night. She pointed out … she directed most of the stuff towards the policy – for the policies they had. Mr. Giron asked how to go about getting the Attorney General’s legal opinion on this. What their role was.

Ms. Garcia asked Board Counsel, Jacque Archuleta Staehlin to come up to the podium.

Ms. Garcia asked Mr. Giron if he had a question for Counsel.

9. FINANCE COMMITTEE ITEMS (Meeting held July 12, 2022)

A. Approval of Reports for June 2022

i. Schedule of Checks Written (Continued)

Mr. Giron stated that he had asked Counsel last month what their roles were, and had asked for it in writing. He had received an opinion back and it mostly reflected policy. He wanted to know, how they could get a legal opinion from the Attorney General on it? He just wanted a legal opinion on what his role was. They were asking them to ratify these checks.

Ms. Staehlin explained that if he was speaking on behalf of the whole Board, the process would be to contact one of local representatives and ask them to pose the question. She would ask that if they did so, that they let the representative know that they had been given a legal opinion by their counsel.

She added that Mr. Giron had asked for a legal opinion regarding an internal process. The question was regarding how checks were processed and that legal opinion had been given. She said that in the opinion that she had told him that if their policies were unsatisfactory, the board could review them.

Mr. Giron stated that it was for him; he wanted to know personally.

Ms. Staehlin explained that he as a public citizen would not have that access; but if the Board as an entity, was asking that question, again the process would be as she had said that being to contact a local representative.

Mr. Giron stated again, that he was asking for himself, personally.

9. FINANCE COMMITTEE ITEMS (Meeting held July 12, 2022)

A. Approval of Reports for June 2022

i. Schedule of Checks Written (Continued)
Ms. Staehlin stated that an individual didn’t have day-to-day access to the Attorney General, but again, if they were asking on behalf of the Board as an entity the process would be to go through the local representative.

Ms. Garcia stated that so as she understood it, it wasn't a question about any particular check on this month's Finance Committee's Report. She then called for motion regarding Item #9 A. i.

Mr. Vickers moved, and Mr. Bennett seconded, to approve Item # 9. A. i.
FINANCE COMMITTEE ITEMS - Approval of Reports for June 2022 Schedule of Checks Written. There being no further discussion, Ms. Garcia called for a vote with the following results: Eloy Giron – no; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – no; and Tina Garcia – yes. The motion to approve Item #9A. I…


Mr. Smith interjected and stated that he had one more comment. He did not mean to say he had problem with the checks; he didn’t approve of the process.

Ms. Garcia stated that they were approving checks on this motion and that a no vote would be that he didn’t approve the checks. Mr. Smith stated that for the record, that was why he had clarified his vote with the statement.

Ms. Garcia confirmed that Mr. Smith was not changing his vote.

Ms. Garcia stated that Item # 9. A. i. FINANCE COMMITTEE ITEMS - Approval of Reports for June 2022 Schedule of Checks Written passed: 3/2.

9. FINANCE COMMITTEE ITEMS (Meeting held July 12, 2022)

A. Approval of Reports for June 2022

ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARs)
i. 27149 NM PreK Increase
(Approved by Consent)

ii. 27407 Family Income Index Increase
(Approved by Consent)

iii. 28120 NM Highway Dept. Increase
(Approved by Consent)

iv. 24183 USDA Equipment Assistance Initial Budget
(Approved by Consent)

C. Approval of General Contracts
i. Approval of Annual 2022-23 Extension of Cooperative Contract No. 20-21-04, Awarded to Multiple Vendors for Commodity Processing for LLS Student Nutrition c/o Las Cruces Public Schools for all NM School Districts
(Approved by Consent)

ii. Approval of Annual 2022-23 Extension of Cooperative Contract No. 20-General 2019-2020, NM Farm to School Fresh Produce for LLS Student Nutrition c/o Santa Fe Public Schools for the NM Farm to School Cooperative
(Approved by Consent)


D. Approval of Deletion of Fixed Assets (Approved by Consent)

E. Approval of MOU Between The Valencia County Foster Grandparent Program
& Los Lunas Schools (Approved by Consent)

10. ANNOUNCEMENT OF MEETINGS

Ms. Garcia stated that took them to Item #10. ANNOUNCEMENT OF MEETINGS. She added that as allowed by the NM Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of the board members would attend the same function, including those held at school sites, as well as, sports functions, conferences, workshops, and trainings. Board members would refrain from discussing and/or acting on LLS Board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act.

Ms. Garcia stated that she would like to announce that a quorum of board members would be in attendance at the annual District Convocation scheduled for July 29, 2022 that would be held at Los Lunas High School, beginning at 8:00 am. No school business would be discussed at that time.
In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act. With that being said, Ms. Garcia announced the following meetings:

• August 9, 2022 Audit Committee Meeting CO Board Room 8:30 am
(Attendance by Invitation Only)

• August 9, 2022 Finance Meeting
CO Board Room 3:00 pm

• August 16, 2022 Regular Board Meeting
CO Board Room 6:00 pm

11. ADJOURNMENT

Ms. Garcia stated that brought them to Item #11. ADJOURNMENT. She then called for a motion to adjourn the meeting.

Mr. Smith moved, and Mr. Bennett seconded, to adjourn the meeting. There being no discussion, Ms. Garcia called for a vote with the following results: Bruce Bennett – yes; Eloy Giron – yes; Bryan C. Smith – yes; P. David Vickers – yes; and Tina Garcia – yes; Motion to adjourn passed: 5-0.

The meeting was adjourned at 7:23 pm.

Approved this 16th day of August 2022.

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