Minutes May 3, 2022 Special Meeting

Minutes May 3, 2022 Special Meeting
Posted on 05/25/2022
LOS LUNAS SCHOOLS BOARD OF EDUCATION
SPECIAL MEETING
MAY 3, 2022


1. CALL TO ORDER

Ms. C’Moya called the Los Lunas Schools Board of Education Meeting to order at 5:13 pm. She welcomed those who were attending the board meeting in person and those watching the board meeting via livestream on YouTube. Ms. C’Moya added that the link to the meeting was on the District’s webpage, under the Board of Education page. She added that the streaming would run through the end of the meeting, and, in the event there was a disruption in the audio portion, she would pause the meeting until it was reestablished. Ms. C’Moya announced that Board Member Ragon Espinoza was unable to participate in the meeting due to an emergency at his work.

LLS BOE Members Present:
Sonya C’Moya, President
Bruce Bennett, Vice President
Tina Garcia, Secretary
P. David Vickers, Member

LLS BOE Member Absent: Ragon Espinoza, Member

Administrators Present:
Dr. Arsenio Romero, Superintendent
Claire Cieremans, Chief Finance Officer
Susan Chavez, Chief Student Services Officer
William Hays, Dir. of Educational Technology
Mary McGowan, Dir. of Special Services
Michelle Romero, Dir. of Purchasing
Natalie Saiz, Dir. of Support Services
Sandy Traczyk, Dir. of Finance
Carlos Castillo, Payroll Supervisor

Others Present:
Makayla Grijalva, Valencia County News Bulletin
Two (2) additional individuals were in attendance.
Approximately Eleven (2) individuals watched via streaming.

1. ANNOUNCEMENT OF MEETING

Ms. C’Moya asked Dr. Romero to announce the meeting. Dr. Romero reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

2. PLEDGE OF ALLEGIANCE

Dr. Natalie Saiz, Director of Support Services, was asked to lead the Pledge. Dr. Saiz was congratulated on the conferment of her new degree.

4. APPROVAL OF AGENDA

Ms. C’Moya asked Dr. Romero if there were any changes or deletions to the agenda. There being none, Ms. C’Moya called for a motion regarding the agenda.

Ms. Garcia moved, and Mr. Bennett seconded, to approve the agenda as presented. There being no discussion, Ms. C’Moya called for a vote with the following results: Bruce Bennett – yes; P. David Vickers - yes; Tina Garcia – yes; Ragon Espinoza – absent; and Sonya C’Moya – yes. Motion passed. The agenda was approved as presented.

5. PRESENTATION AND APPROVAL OF DISTRICT BUDGET 2022-23 FY
(Contingent Upon PED Approval)

Dr. Romero stated that, as part of the budget process, they’d held several meetings with the various stakeholders, including the school board, community, school administrators, as well as, their union partners, in which the discussed the budget. That evening, the District’s Chief Finance Officer, Claire Cieremans, would give the final presentation regarding the budget, and, if approved, it would be sent to the PED for final approval.

5. PRESENTATION AND APPROVAL OF DISTRICT BUDGET 2022-23 FY
(Contingent Upon PED Approval)

Ms. Cieremans thanked the Board and Dr. Romero for allowing her to present to them for consideration the 2022-23 Operational Budget, contingent upon PED approval. If approved that evening, the final documents would be prepared, and it would be sent to the PED for final approval. Ms. Cieremans stated new fiscal year would begin July 1st. She said it was important to note that the budget was a fluid document and that it could be adjusted as needed throughout year.

Ms. Cieremans thanked Carlos Castillo and Sandy Traczyk for all the behind-the-scenes work they did on the budget. She noted that every time they changed the date, changed the calendar, changed a salary schedule, there was a whole lot of work that had to happen behind-the-scenes to accomplish those changes. They, and the rest of her staff worked tirelessly to ensure the work was done accurately.

Ms. Cieremans gave a brief overview of the areas that would be discussed during the presentation which included:

• Review from Prior Workshops
• Proposed Operational Revenue
• SEG Calculation Detail of 910B-5
• Proposed Operational Expenditures
• Significant Budget Impacts
• Extended Learning Time
• Discussion and Questions

Ms. Cieremans discussed the Budget Cycles and Timelines discussed in previous presentations:
• Fiscal year- Beginning July 1 and ending June 30.
• Prior to June 20 of each year, each local school board shall, at a public hearing of which notice has been published by the local school board, approve the operating budget for the school district for the ensuing fiscal year.
• Must demonstrate public/parental involvement and input.
• Must be balanced
• Approved by the PED prior to July 1

5. PRESENTATION AND APPROVAL OF DISTRICT BUDGET 2022-23 FY
(Contingent Upon PED Approval) (Continued)

Review
• Budget Due Date - May 13, 2022
• Initial Unit Value = $5,450.92 an increase of $587.92 from current year’s final Unit Value
• Total Units = 15,275.821 an increase of 265.80 from current year.
• Total State Equalization Guarantee (SEG) = $84,765,582.89 an increase of $13,157,266.16 from last year this same time or $1,448,854.54 with new unit value/more units.

Student Enrollment Trend
• 10-years of historical enrollment (SEG numbers)
• Increase this year

Operation Revenue
(Taken from Presentation to ensure accuracy)

Operation Revenue

 

Estimated (2021-2022)

Proposed (2022-203)

41110 Taxes

$260,706.00

-

41500 Interest

-

-

41920 Misc. Rev.

$12,480.00

-

41921 Facebook Grant

-

-

41701 Fees

$14,055.40

$10,000.00

43101 SEG **

$74,571,434.00

$84,765,582.89

43202 State Flowthrough

$502,700.00

-

44103 Impact Aid

$80,815.26

-

44204 Forest Reserves

$5,433.86

-

44107 Indirect Costs-Direct

$5,433.86

$5,000.00

44205 Indirect Costs-Fed.

$89,974.00

$100,000.00

41980 Refund of Prior Years Ex.

-

-

41910 Rentals

$1,858.00

-

41953 Insurance Recoveries

-

-

45304 Sale of Personal Prop.

$21,000.00

$2,000.00

 

$75,565,890.38

$84,882,582.89

11011 Cash

$16,567,004.00

$14,000,000.00

11112 Restricted

$30,953.00

$92,163,847.38

-

$98,882,582.89


5. PRESENTATION AND APPROVAL OF DISTRICT BUDGET 2022-23 FY
(Contingent Upon PED Approval) (Continued)

Operational Expenditures by Function
• 1000 Direct Instruction=54.36% $ 53,752,325
• 2100 Support Services Students=12.70% $ 12,554,053
• 2200 Support Services Instruction=2.06% $ 2,032,758
• 2300 Central Admin. =1.35% $ 1,330,996
• 2400 School Site Admin. =8.98% $ 8,884,366
• 2500 Central Services = 3.77% $ 3,725,640
• 2600 Maintenance & Operations =14.02% $ 13,859,395
• 2700 Transportation = 1.53% $ 1,513,050
• 2900 Non Operating =1.03% $ 1,020,000
• 3100 Food Service =0.06% $ 60,000
• 4000 Capital Outlay =0.15% $ 150,000

Total – 100% $ 98,882,583

Ms. Cieremans discussed in detail the Significant Budget Items that included the following:

• All Employees will receive a raise – (per Secretary of Ed. Memo)
• It was noted and discussed in detail that this area was the most significant of the entire budget.
• Medical Insurance Increase of 6%, no changes to Dental or Vision
• (Per check breakdown: For BCBS High Family at Highest Salary $24.74/paycheck)
• Cost $308,000 estimate

• Certified Calendar will stay 191 days.

• ERB additional 2% with new salary increases
• 2.5 million

• Minimum Wage Increase for all Contracted School Employees July 2022 $15.00

• Increase Meal Cost and Student Travel
• Property/Liability Insurance Increase 7%
• Increase $19,603 estimate

• Travel Per Diem rates going up
• Federal Programs

5. PRESENTATION AND APPROVAL OF DISTRICT BUDGET 2022-23 FY
(Contingent Upon PED Approval) (Continued)

Extended Learning Time

• ELT Programs were implemented in the Operational 2019-2020, 2021-2021, and 2021-2022 Budgets

• 2022-2023 Extended Learning Time Program Units
• 871.365 Program Units
• Total Budget $ 4,749,740.91
• ELTP/K%+ 3% Salary Increase $1,519,077.02
• Clubs or programs that make a difference in the lives of our children.

Discussion ensued regarding various aspects of the presentation, including transportation costs, the talks around expanding free meals, and ELT. Extensive discussion ensued regarding the unprecedented salary increases that would occur this year.

Special thanks was given to the legislature in their recognition of the importance of education. The board members thanked Ms. Cieremans and her staff for their dedication, professionalism, and hard work.

There being no further discussion, Ms. C’Moya called for a motion.

Ms. Garcia moved to approve Item #5 APPROVAL OF DISTRICT BUDGET 2022-23 FY (Contingent Upon PED Approval) as presented. Mr. Bennett seconded the motion. Ms. C’Moya called for a vote with the following results: Bruce Bennett – yes; P. David Vickers - yes; Tina Garcia – yes; Ragon Espinoza – absent; and Sonya C’Moya – yes. Motion passed.

6. ANNOUNCEMENT OF MEETINGS

Ms. C’Moya stated that brought them to Item #6. ANNOUNCEMENT OF MEETINGS.

As allowed by the NM Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of the board members would attend the same function, including those held at school sites, at the district level, as well as, sports functions, conferences, workshops, and trainings. Board members would refrain from discussing and/or acting on LLS Board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act.
Ms. C’Moya stated that she would like to announce the following meetings.

• May 10, 2022 Finance Meeting CO Board Room 2:00 pm

• May 24, 2022 Regular Board Meeting CO Board Room 6:00 pm

7. ADJOURNMENT

Ms. C’Moya stated that brought them to Item #7. ADJOURNMENT. She then called for a motion to adjourn the meeting.

Mr. Bennett moved, and Ms. Garcia seconded, to adjourn the meeting. There being no discussion, Ms. C’Moya called for a vote with the following results: Bruce Bennett – yes; P. David Vickers - yes; Tina Garcia – yes; Ragon Espinoza – absent; and Sonya C’Moya – yes.

The meeting was adjourned at 6:00 pm.

Approved this 24th day of May 2022.

Board President

Board Secretary
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