Minutes for August 20, 2019 Regular Meeting

Minutes for August 20, 2019 Regular Meeting
Posted on 10/03/2019

1. CALL TO ORDER

Board President Bryan Smith called the Board Meeting to order at 6:00 pm. He thanked everyone for coming and reminded the audience to silence their cell phones and/or other electronic devices during the meeting.

Board Members Present:
Bryan C. Smith, President
Sonya C’Moya, Vice President
Brandon Campanella, Secretary
Frank A. Otero, Member
Milo W. Moody, Member

Administrators Present:
Dana Sanders, Superintendent
Brian Baca, Deputy Superintendent
Claire Cieremans, Chief Finance Officer
Julie Romero Benavidez, Assistant Superintendent
Susan D. Chavez, Assistant Superintendent
Casey Ahner, Dir. of Instructional Support
Erica Hidalgo, Dir. of Elementary Programs
Alicia Himes, Dir. Of Educational Technology
Wilson Holland, Dir. Of District Athletics
Mary McGowan, Dir. of Compliance
Cynthia Philips, Dir. of Special Education
Andrew Saiz, Dir. of Personnel
Sandy Traczyk, Dir of Finance
Elena Trodden, Dir. of Assessment and Accountability
Sonia Allen, Coordinator of Personnel
Cathy Chavez, Coordinator of Federal Programs
Mildred Chavez, Principal, Sundance Elementary
Darian Jaramillo, Interim Principal, LLHS
Venessa Tregembo, Asst. Principal, Sundance Elementary

Others Present:
Anna Padilla, Valencia County News Bulletin
Margo Rivera, NEA Los Lunas
Ten (10) Community Members and Staff

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Parker Lowery, a sixth grader from Sundance Elementary, led the audience in the Pledge.

4. APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda. There being none, Mr. Smith called for a motion.

Mr. Campanella moved, and Mr. Moody seconded, to approve the agenda as presented by Ms. Sanders and her staff. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

5. PUBLIC COMMENT

There were no (0) request to address the Board.

6. APPROVAL OF CONSENT ITEMS

Ms. C’Moya moved, and Mr. Campanella seconded, to approve all of the items on the action agenda by consent with the following exceptions: Item # 9 G, H and I: FINANCE COMMITTEE RECOMMENDATIONS (Meeting Held August 13, 2019) 9 G - Approval of Resolution: 19-003 Vialpando Signs, 9 H - Approval of Resolution: 19-004 Deon’s Design; and 9 I - Approval of Resolution: 19-005 Roots Farm LLC.

Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval. The action items had been reviewed by the board members individually. If no discussion had been asked for regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

7. APPROVAL OF MINUTES

July 30, 2019 Regular Meeting (Approved by Consent)

8. SUPERINTENDENT’S REPORT

A. Start of School Year

Ms. Sanders reported that she, the members of Cabinet, the Directors and Coordinators had gone to every school site, and from everything they had been told, all agreed that it had been one of the smoothest starts to a school year. Staff and students were energetic, buses were running smoothly, student nutrition was going well, and the technology rollouts were all going very well. Ms. Sanders stated that the students were excited to get the new devices, and both they and the teachers would be receiving training to utilize them to the fullest.

B. Student Representative Report:
Aalijah Thompson Armijo, Los Lunas High
School

Aalijah thanked the Board and Ms. Sanders for the opportunity to speak to them about Los Lunas High School. Aalijah said this school year has just started and they were excited for the year and the future. She then reported on the following topics.

All of the students received a MacBook. The students were so excited about their MacBooks and were looking forward to what they would be learning. She added that it was only the second week but Mrs. Jaramillo and the staff had been amazing with helping them learn the new rules and how to use their computers.

They were having an assembly on September 20th to show their Tiger Spirit and to recognize the Football Team, Volleyball Team, Cross Country Teams, Marching Band, Cheer, Tigerettes, and the Homecoming Court.

Aalijah said that the theme for Homecoming this year is a luau. Their Spirit Days will be Twin Day, Act Your Age, Time Travel, Hawaiian Day, and Spirit Day.

She added that the seniors would soon be voting for their motto, song, and flowers.

Aalijah said that the school year was already going by fast and they hoped it would be a great year.

Aalijah was thanked for her report.

C. Spring Athletics: Wilson Holland, District Athletic Director

Deputy Superintendent, Brian Baca said that looked forward to celebrating the success of the students during spring sports and looked forward to another great year.

Mr. Holland thanked the elementary teachers and administrators, in particular Ms. Chavez for the strong foundation they gave the students. He said that the students who were in middle and high school had them to thank for where they were by the strong foundation they had built. He extended special thanks to Ms. Chavez and her staff as a parent for taking such good care of his children. Mr. Holland then thanked the Board and Ms. Sanders for the opportunity to speak to them about the spring sports of the District.

Mr. Holland then gave a Power Point Presentation during which he gave a comprehensive overview of the sports programs at the middle and high school level. Inclusive in his presentation were the GPAs of the individual teams, as well as, the records and recognitions at the District and State Levels, and success found at the college level.

Discussion ensued regarding the lower numbers of student enrollment on the east side schools, which was attributed to the growth and development on the west side of the District, and the steps being taken to increase numbers of students competing in athletes. Included in those steps were helping to increase numbers in youth sports such as YAFL to build up programs for the future. Further discussion ensued regarding the pride and high standards being set, inclusive of the average 3.3 GPAs of the student athletes across the board.

Mr. Holland was thanked for his report.

D. School Report: Mildred Chavez, Principal, Sundance Elementary

Ms. Chavez thanked the Board and Ms. Sanders for allowing her to speak to them about Sundance Elementary.

Ms. Chavez and Ms. Tregembo reported that they had retained 97% of their teachers to begin the 2019-2020 school year, and did not have any open teaching positions at this time. They currently had 567 students enrolled at their school.

Ms. Chavez and Ms. Tregembo said their plan to address student reading achievement results including the following:
-Strengthen ELA instructional programs to increase student proficiency by up to 10% in each grade level as defined by Istation or NM Spring Assessment.

-Use CORE Phonics assessments in all grade levels and 6-Step Explicit Phonics Instruction to address foundational skills necessary for Reading proficiency.

-Support the use of Common Core Essential Standards and the use of proficiency scales and rubrics.

-Use data from formative and summative assessments to drive instruction through the use of a data protocol.

Ms. Chavez and Ms. Tregembo said their plan to address student math achievement results were as follows:

-Strengthen Math instructional programs to increase student proficiency by up to 10% in each grade level as defined by Istation or NM Spring Assessment.

-Support the integration of rigorous math tasks by assessing students on each unit of Math instruction through a team developed common summative assessment.

-Use data from formative and summative assessments to drive instruction through the use of a data protocol.

Ms. Chavez and Ms. Tregembo stated that some of the challenges they faced at SE included:

-Mobility – they indicated that they had enrolled over 35 new students in Grades 1 – 6 at Sundance since the beginning of the school year. Teachers were working diligently to set high expectations for behavior and academics for those students so they could quickly be acclimated and successful in their Sundance culture.

-Time - Time for professional development, collaborative planning, and reflection can feel limited. They said they have maximized their schedule to allow every grade level team to meet collaboratively for at least 45 minutes every day.

Ms. Chavez reported that they had many victories at Sundance that included the following:

-Maintained PLC Model School status with continued academic achievement, academic growth and professional collaboration.

-Nine ELL students demonstrated proficiency on WIDA ACCESS assessment, our most ever and the highest percent proficient in the district.

-Continuous reflection and improvements through the certification process of High Reliability Schools.

-Certified Level 1-Safe and Collaborative Culture; Level 2-Effective Teaching in Every Classroom; Level 3-Guaranteed and Viable Curriculum. We also began the process to become certified HRS Level 4-Standards-Referenced Reporting.

-School-wide use of data binders for student goal setting and individual progress monitoring.

-Successful student clubs and committees including Mediators, Battle of the Books, Spanish Club, Choir, Recorder Club, school-wide Science Fair participation, Young Author’s Day, English and Spanish Spelling Bee. We also currently have several applications for exciting clubs and activities to enrich our students’ learning through the use of the Extended Learning Grant.

-100% of student population participation in community service projects including a partnership with the new Los Lunas Fire Department station, Toys for Tots, Joy Junction, Pennies for Patients, and Ronald McDonald House.

Ms. Chavez chose to showcase the following areas:

-PLC groups, the teachers and staff well educated and sought opportunities to enrich learning, climbing wall, Starbase Program, Sundance Choir, total school involvement in a community service learning projects, and partnership with local entities, inclusive of the fire department located near Sundance.

Ms. Chavez and Ms. Tregembo were thanked for being the first school to present. Discussion ensued during which they discussed enrollment numbers, the use of swivel cameras at Sundance, the strong community involvement, and the whole school community service projects given.

Further discussion ensued regarding the strong commitment, dedication and caring of the administration and staff at Sundance. They continued to assess and find ways to improve the education of the students by setting high expectations and motivating the students to achieve them. Ms. Chavez thanked them for their comments, and said she was born and raised here and was committed to the students and district.

Ms. Sanders discussed a correlation in lower enrollment numbers in Kindergarten across the district. According to vital statistics records, they were 200 less children born in that age group in Valencia County five years ago, which would account for that reduced number of students.
Ms. Chavez was thanked for her report and she and her staff were commended for their efforts.

E. Other Comments

Ms. Sanders gave an overview of enrollment numbers and the growth that had occurred on the west side. LLHS had an enrollment of 1439, LLMS 856, and KGE was at 564. Due to the increase, LLHS could look at being bumped up in classes by the NMAA. She said she would venture to guess that as more businesses and housing developments were built, those numbers would continue to grow.

Mr. Otero led discussion on the growth of KGE in terms of traffic issues. Ms. Sanders said that they may need to have discussion in the near future about looking at RGE, which was the only non-community school and had students from throughout the district in attendance there do to prior reconfigurations when DFE was closed. She added that further discussion would need to be held soon regarding the possibility of building another elementary as those took several years to get into place.

9. FINANCE COMMITTEE ITEMS

(Meeting Held August 13, 2019)

A. Approval of Reports for July 2019
i. Schedule of Checks Written (Approved by Consent)
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARs)
i. 27183 NM Grown FVV Initial Budget (Approved by Consent)
ii. 28120 NM DOT Initial Budget (Approved by Consent)
iii. 27109 Instructional Materials Initial Budget (Approved by Consent)

C. Approval of Purchases
i. Albuquerque Asphalt for SDE Parking Lot Repair, Maintenance & Operations 31100 – Bond (Approved by Consent)
ii. CES c/o Robert Cohen for RGE 31100 – Bond (Approved by Consent)
iii. Solution Tree for Onsite PLC/ELT Professional Development 11000 – ELT Operational (Approved by Consent)
iv. CES c/o Sivic Solutions for Medicaid Billing & Provider Time Tracking for Special Services 25153 – Medicaid (Approved by Consent)
v. Apex Learning for Digital Student Curriculum & Professional Development for Curriculum & Instruction 11000 - ELT Operational (Approved by Consent)
vi. CDW-Government Inc. c/o CES for VHS - Collaborative Furniture 31700 – Two Mil (Approved by Consent)
vii. Marzano Research Laboratory for HRS Certification Services, LLMS, LLHS, CHS, BFE, KGE, PE, RGE, VE,VHS & SE 11000 – Operational (Approved by Consent)

D. Approval of General Contract Renewal Recommendation for 2019-2020: Wireless Communication / Cellular Services (Approved by Consent)

E. Approval of Out of State Travel Requests
i. Out-of-State Travel Request for C. Chavez and C. Philips – Special Services, to Attend the NAEHCY Conference in Washington, DC November 2 – 5, 2019 24113 - McKinney-Vento (Approved by Consent)
ii. Out-of-State Travel Request for S. Chavez and M. McGowan – Special Services, to Attend the PBIS Conference in Chicago, IL October 3 – 4, 2019 24106 - IDEA B (Approved by Consent)
iii. Out-of-State Travel Request for A. Aragon and J. Carter – VHS, to Attend the RTI At Work Institute in Jacksonville, FL September 16 – 18, 2019 24101 - Title I (Approved by Consent)
iv. Out-of-State Travel Request for C. Cieremans – CO, to Attend the ASBO International Annual Conference in National Harbor, MD October 25 – 28, 2019 No Cost to District (Approved by Consent)
v. Out-of-State Travel Request for B. Baca and A. Garcia – CO, to Attend the National Student Safety & Security Conference in Las Vegas, NV November 20 –22, 2019 11000 - Operational and 31701 - 2 Mil (Approved by Consent)
vi. Out-of-State Travel Request for S. Traczyk – CO, to Attend the ASBO International Annual Conference in National Harbor, MD October 25 – 28, 2019 11000 - Operational (Approved by Consent)

F. Approval of Lease Agreement: General Services Dept. & LLS (Extension of Lease 2009-14-0001 for AG Farm) (Approved by Consent) Approval of Resolution: 19-003 Vialpando Signs

Mr. Otero stated that he had listed Items #9. G. H. and I. for discussion as the resolutions allowing the District to do business with someone who was connected to a business as an owner, employee and/or a relative of an employee who had a business for profit that was utilized by the District. The use of the services of those businesses was within the legalities of the law, but the Board wanted to be transparent and keep the public informed as they made decisions.

Mr. Smith agreed that they strived to be as transparent as they could, and that the Board made decisions on items, inclusive of these resolutions, that they felt were in the best interest of the students and district. They felt it was important to utilize those businesses, that it was best for schools, and that was why it was on the agenda and why it was discussed prior to being voted upon.

Mr. Campanella moved, and Mr. Moody seconded, to approve Items # 9 G, 9 H, and 9 I: FINANCE COMMITTEE RECOMMENDATIONS - #9 G. Approval of Resolution: 19-003 Vialpando Signs; #9 H. Approval of Resolution: 19-004 Deon’s Design; and # 9 I. Approval of Resolution: 19-005 Roots Farm LLC as presented. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella - yes; Sonya C’Moya - yes; Frank A. Otero – yes; and Bryan C. Smith - yes. Motion passed.

F. Approval of Resolution: 19-004 Deon’s Design (Approved - See item #9. G.)

G. Approval of Resolution: 19-005 Roots Farm LLC (Approved - See Item #9 G.)

H. Approval of MOU: Between NM Mathematics, Engineering, Science Achievements, Inc. (MESA) and Los Lunas Schools (Approved by Consent)

11. APPROVAL OF ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of board members attended the same function, including those held at school sites, at the district level, as well as, sports functions, conferences, workshops, and trainings.

Members agreed to refrain from discussing, and/or acting upon, board issues in those settings. In addition, only official meetings were published, and, if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.

Mr. Smith then announced the following meetings:

• September 10, 2019 Regular Board Meeting CO Board Room 6:00 pm

• September 17, 2019 Finance Committee Meeting CO Conference Room 8:30 am (Note: Start time changed due to scheduling conflict)

• September 17, 2019 Board Work Session CO Board Room 5:30 pm Work Session Regarding Assessment Results (Quorum in Attendance)

• September 24, 2019 Regular Board Meeting CO Board Room 6:00 pm

12. ADJOURNMENT

Ms. C’Moya moved, and Mr. Campanella seconded, to adjourn the meeting. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

The meeting was adjourned at 6:55 pm.

Approved this 10th day of September 2019.

Bryan C. Smith, Board President
Brandon Campanella, Board Secretary
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