Minutes for June 18, 2019 Regular Meeting

Minutes for June 18, 2019 Regular Meeting
Posted on 09/05/2019

1. CALL TO ORDER

Board President Bryan Smith called the Board Meeting to order at 6:05 pm. He thanked everyone for coming and reminded the audience to silence their cell phones and/or other electronic devices during the meeting.

Board Members Present:
Bryan C. Smith, President
Sonya C’Moya, Vice President
Brandon Campanella, Secretary
Frank A. Otero, Member
Milo W. Moody, Member

Administrators Present:
Dana Sanders, Superintendent
Brian Baca, Deputy Superintendent
Claire Cieremans, Chief Finance Officer
Julie Romero Benavidez, Assistant Superintendent
Susan D. Chavez, Assistant Superintendent
Casey Ahner, Dir. of Instructional Support
Andy Garcia, Dir. of Maintenance and Construction
Erica Hidalgo, Dir. of Elementary Programs
Darian Jaramillo, Dir. of Secondary Programs
Mary McGowan, Dir. of Compliance
Cynthia Philips, Dir. of Special Education
Michelle Romero, Dir. of Purchasing
Andrew Saiz, Dir. of Personnel
Elena Trodden, Dir. of Assessment and Accountability
Cathy Chavez, Coordinator of Federal Programs
Carlos Castillo, Payroll Supervisor
Kaua Matthews, Principal, Bosque Farms Elementary
Lawrence Sosa, Principal, Los Lunas Middle School
William Hayes, Asst. Principal, Los Lunas Middle School
Jason Baca, Principal, Valencia Middle School
Jennifer Gaerlan, Asst. Principal, Valencia Middle School

Others Present:
Art Melendres, Esq., Modrall Law Firm
Approximately Ten (10) Additional Community Members,
Staff, and Students

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Board Vice President Sonya C’Moya led the audience in the Pledge.

4. APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda. There being none, Mr. Smith called for a motion.

Mr. Campanella moved, and Mr. Moody seconded, to approve the agenda as presented by Ms. Sanders and her staff. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

5. PUBLIC COMMENT

There was one (1) request to address the Board. Sara Flynn asked to be speak about the issue of uniform dress listed under Item #9. Ms. Flynn agreed to hold her comments until the item was discussed.

6. APPROVAL OF CONSENT ITEMS

Sonia C’Moya moved, and Mr. Otero seconded, to approve all of the items on the action agenda by consent with the following exceptions: Item #8. PRESENTATION AND APPROVAL OF RESOLUTION CALLING FOR A GENERAL OBLIGATION BOND QUESTION TO BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE LOS LUNAS SCHOOL DISTRICT NO. 1, COUNTY OF VALENCIA, STATE OF NEW MEXICO, AT THE REGULAR LOCAL ELECTION ON NOVEMBER 5, 2019; Item #9. A – B APPROVAL TO REMOVE UNIFORM DRESS CODE: Los Lunas Middle School and Valencia Middle School; Item # 10 A - B APPROVAL OF ADDENDUM TO STUDENT HANDBOOKS Los Lunas Middle School and Valencia Middle School; and Item #11 Q R S and T - FINANCE COMMITTEE ITEMS (Meeting Held June 11, 2019) Q - Approval of Resolution: Between Los Lunas Schools & Brandon Campanella, The Branch Bistro; R - Approval of Resolution: Between Los Lunas Schools & Carlos Carrasco, Owner of The Grind Batting Cages; S - Approval of Resolution: Between Los Lunas Schools & Terrie Chavez, Owner of Premier Sportz, Inc.; and T Approval of Resolution: Between Los Lunas Schools & Daniel Martinez, Owner of Super Dude Graphics.

Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval. The action items had been reviewed by the board members individually. If no discussion had been asked for regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

7. APPROVAL OF MINUTES:

May 14, 2019 Regular Meeting (Approved by Consent)

8. PRESENTATION AND APPROVAL OF RESOLUTION:

CALLING FOR A GENERAL OBLIGATION BOND QUESTION TO BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE LOS LUNAS SCHOOL DISTRICT NO. 1, COUNTY OF VALENCIA, STATE OF NEW MEXICO, AT THE REGULAR LOCAL ELECTION ON NOVEMBER 5, 2019

Chief Financial Officer, Claire Cieremans, and Bond Council, Art Melendres, gave an overview of the proposed bond question to be submitted for placement of the election ballot on November 5, 2019. The question will be for the issuance of general obligation bonds in the amount and for the purposes hereinafter specified, as permitted by Sections 22-18-1 through 22-18-13, NMSA 1978, at the Election.

The question will be as follows: “Shall the Board of Education of the Los Lunas School District No. 1, County of Valencia, New Mexico, be authorized to issue up to $22,000,000 of general obligation bonds for the purpose of erecting, remodeling, equipping and furnishing school buildings; purchasing or improving school grounds; purchasing computer software and hardware for student use in public schools; providing matching funds for capital outlay projects funded pursuant to the Public School Capital Outlay Act; or any combination of these purposes?”

The amount being asked was slightly lower that what was currently in place as they wanted to maintain the same growth. In response to a question from Ms. C’ Moya, it was confirmed that the bond question would not result in a tax increase, it would be spread out over four years, and they would continue with the current level and list of projects as outlined in the Master Plan.

There being no questions from the Board regarding the request, Ms. Sanders recommended that the Board approve the aforementioned Resolution.

Mr. Otero moved, and Mr. Campanella seconded, to approve Item #8. PRESENTATION AND APPROVAL OF RESOLUTION CALLING FOR A GENERAL OBLIGATION BOND QUESTION TO BE SUBMITTED TO THE QUALIFIED ELECTORS OF THE LOS LUNAS SCHOOL DISTRICT NO. 1, COUNTY OF VALENCIA, STATE OF NEW MEXICO, AT THE REGULAR LOCAL ELECTION ON NOVEMBER 5, 2019 as presented and recommended by Ms. Sanders and Bond Council. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella - yes; Sonya C’Moya - yes; Frank A. Otero – yes; and Bryan C. Smith - yes. Motion passed.

BREAK

Mr. Smith called for a break at 6:12 pm to sign the bond documents.

REGULAR SESSION

Mr. Smith called the meeting back into Regular Session at 6:17 pm.

9. APPROVAL TO REMOVE UNIFORM DRESS CODE

A. Los Lunas Middle School

B. Valencia Middle School

Parent, Sara Flynn, stated that she came from a different state and had daughters at LLMS and at KGE. She and her kids didn’t like uniforms and felt it was expensive. She told her kids she would check with other families and speak to the Board to see what she could do. Ms. Flynn said she had done a survey on the Facebook Parent Discussion Page to see what others thought about them and their reasons. She was disappointed by the low number of responses, but of the 77 responses to her survey, 92% said they wanted to get rid of them citing expense to keep and maintain uniform dress. 7% said they wanted to keep them citing bullying issues. Ms. Flynn said she also did research online but couldn’t find anything definitive since 2013.

Ms. Flynn was thanked for addressing the Board for her efforts to be involved.

At the request of the board members, Ms. Sanders explained that the two middle school principals approached her in April to see if it was possible to move from a uniform dress code to a standardized dress code at the middle school level. They felt it was a better transition towards high school, and reported that dress code issues were taking too much time away from concentration on academics.

Ms. Sanders stated that she was an administrator at DFI and at LLMS, both of which had uniform dress. She saw both sides of the coin as a teacher, administrators, as a parent, and a grandparent. The teachers and administration spent a lot of time dealing with dress code issues, some teachers removed students from class taking away from learning time, and in general, she was aware of the reasons and need for uniform dress during the time they were implemented. She agreed with the middle school principals, that with the changing world, uniform dress may have outlived its usefulness at the mid school level. Ms. Sanders said she too had done a lot of research, and for every study for uniform dress there was one against it.

She added that Board Policy only showed how principals could initiate to implement uniform dress codes at their schools, which was surveying all parents at the site, with a 75% participation rate, and of those, 75% voting for it. She would be addressing this when Section 7 of board policy was reviewed, in the event other principals contacted her. Ms. Sanders stated that she had decided to use the same process to see if parents were interested in repealing the uniform dress code at LLMS and VMS. She sent an email and a link to a simple survey to parents of incoming seventh graders and those who would be eighth graders at each of the middle schools at the end of May. The question listed was:

I am in favor of continuing a uniform dress code at (LLMS /VMS).
The results were as follows:
LLM 802 polled 560 answered
Results: In favor of discontinuing 81.43 % In favor of continuing 18.75%

VMS 497 283 answered
Results: In favor of discontinuing 83.9 % In favor of continuing 16.61%

The board members individually expressed their opinions on uniform dress. Mr. Otero recalled why they had put them in place at the schools - in particular, at the mid school level and he had supported them.

Mr. Campanella stated that he had grown up wearing uniforms and he hadn’t like them. From a parental perspective, they had issues keeping their daughter in uniforms because of their fit and as she grew during the year.

Ms. C’Moya stated that have grown up in a military family, she liked and was a strong proponent of students earing uniform dress. The pros included that students didn’t have to worry about what to wear every day, or what others wore, and were easy to identify from a security standpoint. On the other hand, there was the argument that it took away their creativity. She had done a lot of research, and said there wasn’t a clear line anywhere for either argument for or against uniform or standard dress. She did want to ensure there was consistency between the dress codes at the two middle schools in case students transferred schools.

Mr. Moody said that with his military background, he too was in favor of uniform dress, but if the academia felt it was necessary to change it, he would support them. He hoped that the standardized dress that would be enforced.

Mr. Smith stated that he had supported uniform dress over the years. In a perfect world they wouldn’t have to take so much time about from studying to deal with students being in compliance with a dress code. The pressure would now be on students and on their parents to ensure students dressed appropriately, and if not, to be prepared to bring another change of clothes, or parents to expect calls to bring their student clothes if they were dressed inappropriately. Mr. Smith reiterated that not wearing uniforms did not mean not having a standard dress code, and that they would expect the students, parents, staff, and administration to be held accountable to complying with it and that administrators would ensure it was enforced.

Ms. Flynn stated she would be willing to help with the dress code discussion. Mr. Smith thanked her. He added that the next item on the agenda was for the approval of the dress code changes, and if approved, that would be the dress code that was in place and that would be enforced.

Mr. Campanella moved, and Mr. Moody seconded, to approve Item # 9. A. – B. APPROVAL TO REMOVE UNIFORM DRESS CODE: Los Lunas Middle School and Valencia Middle School as presented. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

10. APPROVAL OF ADDENDUM TO STUDENT HANDBOOKS

A. Los Lunas Middle School
B. Valencia Middle School

Ms. Sanders stated that the middle school principals had brought their handbooks to the Board for approval in April. With the passing of the change from uniform dress to standardized dress code, the handbooks needed to be modified.

The two middle schools had worked together to align their dress code to their feeded high school. Discussion ensued regarding the particulars of the dress code at the middle schools.

Mr. Campanella said he had looked over the proposed dress codes of LLMS and VMS and questioned the length of time students would be suspended for noncompliance. Middle School Principals, Mr. Baca and Mr. Sosa, explained that discipline would be progressive, from change of clothes at schools, and that out-of-school suspension would be utilized not for dress code violations, but for those students who defied authority for students who persisted in defying authority by chronically refusing to follow the dress code.

Discussion ensued regarding some of the particulars of the dress code, such as no ripped or holes in clothing. This was put in place so that there would not be questions raised of how many holes or the size of them would be allowed. Some types of clothing would not be allowed if the administrator felt it was gang related or depicted violence. Sunglasses were discussed and because of prescription eyewear with progressive lenses was modified to no sunglasses in the building/classrooms. Ms. C’Moya led discussion on the hope for consistency between the two schools.

Mr. Smith reiterated that the change from a uniform dress code to a standardized dress code did not mean that student could wear whatever they chose, and that students, parents, staff and administration were expected to ensure the dress codes were followed and enforced at all of the sites.

Ms. Sanders assured the Board that she would work with the principals to ensure that the dress codes were aligned and enforced.

Ms. C’Moya moved, and Mr. Otero seconded, to approve Item # 10 A-B: APPROVAL OF ADDENDUM TO STUDENT HANDBOOKS: Los Lunas Middle School and Valencia Middle School as presented. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

11. FINANCE COMMITTEE ITEMS

(Meeting Held June 11, 2019)

A. Approval of Reports for May 2019
i. Schedule of Checks Written (Approved by Consent)
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARs)
i. 27166 K3 Plus Transfer (Approved by Consent)
ii. 27166 K3 Plus Increase (Approved by Consent)
iii. 27198 K3 Plus 4 & 5 Pilot Increase (Approved by Consent)
iv. 13000 Transportation Increase (Approved by Consent)
v. 13000 Transportation Increase (Approved by Consent)
vi. 24106 IDEA B Increase (Approved by Consent)
vii. 27103 Dual Credit Decrease (Approved by Consent)
viii. 24109 Preschool IDEA B Increase (Approved by Consent)
ix. 24101 Title I Increase (Approved by Consent)
x. 24154 Title II Decrease (Approved by Consent)
xi. 24153 Title III Increase (Approved by Consent)

C. Approval of Purchases
i. Solution Tree c/o Allied States Cooperative for Onsite Professional Development Various School Sites Various Federal Funds (Approved by Consent)
ii. CES c/o A-Com for Installation of Equipment for 1:1 at High Schools, Technology 31600 – Three Mill (Approved by Consent)

iii. CES c/o SHI for District Wide MS Licenses for Students & Staff Technology 31600 – Three Mill (Approved by Consent)

iv. CES c/o Meteor Education for VE Desks 31700 - Two Mill (Approved by Consent)

v. CES c/o Robert Cohen for Gym Flooring Refinishing 31700 - Two Mill (Approved by Consent)
vi. Approval of Purchases Exceeding $20,000.00 for Maintenance & Operations for 2019-20 School Year 31700 – Two Mill

a. Fleming for District Wide Custodial Supplies and Equipment CES Contract (Approved by Consent)

b. Frank’s Supply for Facility and Maintenance Supplies GSA Contract (Approved by Consent)

c. Grainger Inc. for Facility MRO Contracts State of NM Price Agreement (Approved by Consent)

d. J3 Systems for District Wide Maintenance and Roof Repairs CES Contract (Approved by Consent)

e. Organic Technologies for District Wide Turf and Ground Management, Supplies and Services CES Contract (Approved by Consent)
f. Sherwin Williams for District Wide Interior and Exterior Paint and Related Supplies APS Price Agreement (Approved by Consent)
g. National Electric for Electrical Repairs APS Price Agreement (Approved by Consent)

h. A - Com Technologies, LLC for Maintenance & Repair of Access Controls/Fire Alarms and Low Voltage Intercom Systems CES Contracts (Approved by Consent)

i. Johnstone Supply (JMT) for HVAC Supplies and Equipment City of Albuquerque Price Agreement (Approved by Consent)

D. Approval of General Contracts
i. Approval of Award for Cooperative Agreement: Farm-To-School Fresh Produce for Student Nutrition per RFP No. 20 - General 2019-20 (Approved by Consent)

ii. Approval of Multiple Contract Award: District Legal Services per RFP No. 2019-006-HR (Approved by Consent)

E. Approval of Out-of-State Travel Requests
a. Out-of-State Travel Request for E. Zamora, M. Sisneros – VHS Volleyball, and Approximately 20 Students, to Attend the Adams State College Volleyball Team Camp in Alamosa, CO July 11 –13, 2019 No Cost to District (Approved by Consent)

b. Out-of-State Travel Request for B. Baca, A. Saiz, A. Himes – Personnel, to Attend the American Association of School Personnel Administrators (AASPA) Conference in New Orleans, LA October 8 –11, 2019 11000 – Operational (Approved by Consent)

c. Out-of-State Request for T. Sanchez, R. Sanchez, and R. Wolfe – LLHS Volleyball, and Approximately 12 Students to Attend the UTEP Volleyball Camp in El Paso, TX July 12 -14, 2019 No Cost to District (Approved by Consent)

F. Approval of Deletion of Fixed Assets (Approved by Consent)

G. Approval of MOA: Between Los Lunas Schools and ENMU for Secondary & Postsecondary Dual Credit Program 2019-20 SY (Approved by Consent)

H. Approval of MOA: Between Los Lunas Schools and UNM-VC for Secondary & Postsecondary Dual Credit Program 2019-20 SY (Approved by Consent)

I. Approval of Agreement: Between Los Lunas Schools and UNM-VC to Provide Certificate in Personal Care Attendant & Nursing Assistant at LLHS & VHS 2019-20 SY (Approved by Consent)

J. Approval of Agreement: Between Los Lunas Schools and UNM-VC to Provide Certificate in Automotive Technology at VHS 2019-20 SY (Approved by Consent)

K. Approval of LLS Policy and Procedures for Per Pupil Expenditures (Approved by Consent)

L. Approval of Title I Application 2019-20 FY (Approved by Consent)

M. Approval of Title II Application 2019-20 FY (Approved by Consent)

N. Approval of Title III Application 2019-20 FY (Approved by Consent)

O. Approval of Title IV Application 2019-20 FY (Approved by Consent)

P. Approval of Carl Perkins Grant for College and Career Readiness (Approved by Consent)

Q. Approval of Resolution: Between Los Lunas Schools & Brandon Campanella, The Branch Bistro

Mr. Otero stated that he had asked for the resolutions to be discussed. Mr. Otero added that he didn’t have any questions or issues with the resolutions themselves. He knew that the resolutions regarding employee participation in procurement of services had in place for several years, but felt that because they dealt with employees doing business with the schools, he felt it was important that it be discussed in an open forum.

Ms. Sanders and Ms. Cieremans explained that items Q, R, S, and T were resolutions that allowed for employees who also owned businesses that provided, or that wished to provide, services to the District to be allowed to participate in the procurement process. Each resolution was specific to the employee and to their business. The resolutions outlined that terms, inclusive of adherence to all procurement procedures, in keeping with NMSA 1978 Sections 13-1-190, 13-1-193 and 13-1-194.

Q. Approval of Resolution: Between Los Lunas Schools & Brandon Campanella, The Branch Bistro (Continued)

Mr. Campanella clarified that he did not own The Branch Bistro. He said it was owned by the First Baptist Church, but his wife worked there and The Branch Bistro did do business with the schools, and as such he would abstain from voting on that resolution.

A brief discussion ensued regarding the resolutions, during which board members didn’t have any questions regarding the resolutions. They expressed their support of the resolutions, as long as procurement procedures were followed.

Ms. C’Moya moved, and Mr. Moody seconded, to approve Item #11. FINANCE COMMITTEE ITEMS - APPROVAL OF FINANCE COMMITTEE ITEMS - Approval of Resolution: Between Los Lunas Schools & Brandon Campanella, The Branch Bistro. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – abstain; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

R. Approval of Resolution: Between Los Lunas Schools & Carlos Carrasco, Owner of The Grind Batting Cages

Ms. C’Moya moved, and Mr. Campanella seconded, to approve Item #11. FINANCE COMMITTEE ITEMS - Approval of Resolution: Between Los Lunas Schools & Carlos Carrasco, Owner of The Grind Batting Cages. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

S. Approval of Resolution: Between Los Lunas Schools & Terrie Chavez, Owner of Premier Sportz, Inc.

Ms. C’Moya moved, and Mr. Campanella seconded, to approve Item #11. FINANCE COMMITTEE ITEMS - Approval of Resolution: Between Los Lunas Schools & Terrie Chavez, Owner of Premier Sportz, Inc. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

T. Approval of Resolution: Between Los Lunas Schools & Daniel Martinez, Owner of Super Dude Graphics

Ms. C’Moya moved, and Mr. Campanella seconded, to approve Item #11. FINANCE COMMITTEE ITEMS - Approval of Resolution: Between Los Lunas Schools & Daniel Martinez, Owner of Super Dude Graphics. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

12. APPROVAL OF ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and District’s Open Meetings Resolution, on occasion a quorum of board members attended the same function, including those held at school sites, at the district level, as well as sports functions, conferences, workshops, and trainings. Members agreed to refrain from discussing and/or acting upon, board issues in those settings. In addition, only official meetings were published, and, if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.

Mr. Smith then announced the following meetings:

• July 9, 2019 Audit Committee Meeting CO Board Room 3:30pm
Attendance by Invitation Only

• July 9, 2019 Finance Committee Meeting 4:30 pm
CO Conference Room
• July 12, 2019 Board / Superintendent Retreat 8:00 am – 5:00 pm Teacher Resource Center 801 Coronado Center Los Lunas, NM 87031 Portions of each item will deal with limited personnel matters. The Board and Superintendent will go into Closed Executive Session as needed (Quorum in Attendance)

• July 30, 2019 Regular Board Meeting CO Board Room 6:00 pm (Only One Regular Meeting in July)

13. ADJOURNMENT

Mr. Moody moved, and Mr. Campanella seconded, to adjourn the meeting. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

The meeting was adjourned at 6:50 pm.
Approved this 30th day of July 2019.
Bryan C. Smith Board President
Brandon Campanella, Board Secretary
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