Minutes for October 22, 2019 Regular Meeting

Minutes for October 22, 2019 Regular Meeting
Posted on 11/21/2019

1. CALL TO ORDER

Board President Bryan Smith called the Board Meeting to order at 6:00 pm. He thanked everyone for coming and reminded the audience to silence their cell phones and/or other electronic devices during the meeting. He welcomed those watching the board meeting during live streaming. Mr. Smith said that the link to the meeting was on the District Web Page under Board of Education. He added that the streaming would run through the end of the meeting. When the Board was on break, or in closed executive session, the screen would fade to black and the sound would be muted.

Board Members Present:
Bryan C. Smith, President
Sonya C’Moya, Vice President
Brandon Campanella, Secretary
Frank A. Otero, Member
Milo W. Moody, Member

Administrators Present:
Dana Sanders, Superintendent
Brian G. Baca, Deputy Superintendent
Claire Cieremans, Chief Finance Officer
Julie Romero Benavidez, Assistant Superintendent
Susan D. Chavez, Assistant Superintendent
Casey Ahner, Dir. of Instructional Support
Sonia Allen, Dir. Of Educational Technology
Andy Garcia, Dir of Maintenance and Construction
Erica Hidalgo, Dir. of Elementary Programs
Mary McGowan, Dir. of Compliance
Cynthia Philips, Dir. of Special Education
Sandy Traczyk, Dir of Finance
Elena Trodden, Dir. of Assessment and Accountability
Cathy Chavez, Coordinator of Federal Programs
Alicia Himes, Coordinator of Personnel

Administrators Present:
Darian Jaramillo, Interim Principal, Los Lunas High School
Eric Tiger, Principal, Los Lunas Elementary
Anthony Branch, Asst. Principal, Los Lunas High School
Natalie Saiz, Asst. Principal, Los Lunas High School
Clair Toledo, Asst. Principal, Los Lunas High School
Amy Viramontes, Asst. Principal, Los Lunas Elementary

Others Present:
Margo Rivera, NEA Los Lunas
Anna Padilla, Valencia County News Bulletin
Approximately Thirty-five (35) Community Members, Staff and
Students

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Aideliz Carreon, a sixth grader from Los Lunas Elementary, and Aalijah Thompson Armijo, a senior from Los Lunas High School, led the audience in the Pledge.

4. APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda. There being none, Mr. Smith called for a motion.

Ms. C’Moya moved, and Mr. Moody seconded, to approve the agenda as presented by Ms. Sanders and her staff. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

5. PUBLIC COMMENT

There were no (0) requests to address the Board regarding any of the items on the agenda.

6. APPROVAL OF CONSENT ITEMS

Mr. Campanella moved, and Ms. C’Moya seconded, to approve the action item on the agenda by consent with the following exceptions: Item # 9. APPROVAL OF OPEN MEETINGS RESOLUTION: 19:008; #10. APPROVAL TO SUSPEND POLICY: 2.9. Policies of the Board of Education; #11. APPROVAL OF POLICY: 2.8 Procedures for Conduct; #12. APPROVAL TO REINSTATE POLICY: 2.9. Policies of the Board of Education; #13. D. ii. FINANCE COMMITTEE ITEMS: Approval of Purchases - MJLL, Inc. dba Melloy Chrysler-Jeep-Dodge-RAM for 2020 Chevrolet Suburban 31700 – Two Mill, #13. E. i. and ii. FINANCE COMMITTEE ITEMS - Approval of General Contracts – i. Approval of Award Recommendation, RFP 2020-005 – Feasibility Study for Peralta Elementary School; ii. Approval of Renewal of Contract for E-Rate District Fiber Network 2020-2021 to Conterra Ultra Broadband LLC; and #13 G. FINANCE COMMITTEE ITEMS - Approval of Resolution No. 19-007: My 3 Sons Catering.

Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval. The action items had been reviewed by the board members individually. If no discussion had been asked for, regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes, and Bryan C. Smith –yes. Motion passed.

7. APPROVAL OF MINUTES

October 8 , 2019 Regular Meeting (Approved by Consent)

8. SUPERINTENDENT’S REPORT

A. Reports
i. Student Representative Report:
Aalijah Thompson Armijo, Senior, Los Lunas High School

Ms. Sanders welcomed back Aalijah Thompson Armijo, the Student Representative from Los Lunas High School. Aalijah thanked the Board and Ms. Sanders for allowing her the opportunity to speak to them about Los Lunas High School. Aalijah then gave the following report.

Homecoming went every well this year. They had so much school spirit to help their boys beat Cibola. The Student Council did an amazing job during the week with all the fun activities. They had a lot of participation from their student body.

Also during that week, they had their first annual senior sunrise, where they had breakfast and released blue and orange balloons at the football stadium. It turned out even better than expected.

The football players were doing well this year and working very hard to bring home the first state championship for the Los Lunas Football Program. As defending State Champions, the Volleyball Team is working hard to stay competitive this season. The boys and girls soccer teams were having a great season, as was the Cross Country Team.

The Student Council District was held October 19th. LLHS hosted the event with members from all over the State participating.

Aalijah said the use of the MacBooks was going very well. She noted that people’s thoughts about the new program, Canvas, were mixed. Many students liked Canvas better than Google Classroom, but some students used both. The teachers were adding new assignments and teaching the students different ways to learn.

LLHS hired three new teachers for Math, English and Science. It was a lot of change very fast, but it all benefited student learning.

Aalijah said that the school year was going really good and very fast!

She thanked the Board and Ms. Sanders for allowing her to speak to them and said she looked forward to presenting to them next time.

Aalijah was thanked for her report.

ii. School Reports: Eric Tiger, Principal, Los Lunas Elementary and Darian Jaramillo, Interim Principal, Los Lunas High School

Eric Tiger, LLE
Mr. Tiger thanked the Board and Ms. Sanders for allowing him to speak to them about Los Lunas Elementary. He introduced LLE’s Assistant Principal, Amy Viramontes, along with the staff in the audience.

Mr. Tiger reported that they had retained 82% of their teachers to begin the 2019-2020 school year and they were fully staffed.

Mr. Tiger said their plan to address LLE’s student reading achievement results including the following:
-Focus on Tier 1 Instruction
-Six Step Core Phonics
-Regular Walkthroughs
-Support of Professional Learning Coach
-Support of RAMS Coach
-Teacher Participation in Literacy Cadre
-Data Walls and Binders
-Data-based Interventions
-Student Progress Monitoring
-Extended Learning Time

Mr. Tiger discussed their plan to address LLE’s student math achievement results including the following:
-Focus on Tier 1 Instruction
-Regular Walkthroughs
-Support of RAMS Coach
-Teacher Participation in K-8 Math Leaders
-Data Walls and Binders
-Data Based Interventions
-Student Progress Monitoring
-Extended Learning Time

Mr. Tiger said that some challenges they faced at LLE included:
-Changes to Staff, Particularly Administration
-Supporting our Alternative Licensure and New Teachers
-Assessment Scores that are Below State and District Average
-Extended Learning Time

Mr. Tiger stated that some of the victories at LLE included:
-Regular Instruction of 6 Step Core Phonics
-Three Teachers Trained as Trainers for 6 Step Core Phonics
-Renewal of RAMS (RDA) Grant
-Extended Learning Time

Mr. Tiger chose to showcase the following areas:
-K9 Demonstration
-PAL Program
-PBIS
-Mud Run
-Tiger Café
-Attendance Competition

The board members individually thanked and commended Mr. Tiger, Ms. Viramontes, and their staff on the great things happening at Los Lunas Elementary.

Ms. C’Moya thanked them for not being shy about sharing their issues. She then led discussion on LLE’s utilization of ELT to assist with addressing math and reading assistance and/or acceleration. At her request, Mr. Tiger discussed the multiple programs that were offered in three-week cycles.

Mr. Otero discussed his familiarity with LLE, and led discussion regarding the size of the neighborhood of LLE, the school’s achievements and challenges, as well as, the school grades and ELTs. He assured Mr. Tiger and his staff that the Board supported them, and would continue to work with legislators on their behalf.

Mr. Moody led discussion on the numbers for enrollment, the mobility rate, and out-of-district students at LLE. Mr. Tiger stated that there were 468 students enrolled, that movement of students and staff was consistent, and they had minimal changes. In reference to out-of-district transfers, he didn’t have an exact number with him, but felt it was probably 10% or higher.

In response to Mr. Campanella’s inquiry about first year teachers and mentors, Mr. Tiger said they had two new teachers at LLE and they had been assigned mentors by the District. Mr. Campanella led discussion on the high energy at LLE, the changes and variety brought about because of the ELTs, and said he was impressed with all they were doing there.

Mr. Smith said he had heard about the enthusiasm from his grandchildren. He added that LLE had an amazing staff and thanked them for all they did. He was pleased that Mr. Tiger and his staff referred to ELTs as both a challenge and a victory, and believed that they would see positive results from using the extra time.

Ms. Sanders acknowledged the LLE Staff who were either her students when she was teacher or as an administrator. Two of the LLE teachers in attendance had attended Los Lunas Elementary as students. She thanked each of them for giving back to community, and to their alma mater.

Darian Jaramillo – LLHS
Ms. Jaramillo thanked the Board and Ms. Sanders for allowing her to speak to them about Los Lunas High School. She introduced her Assistant Principals Anthony Branch, Natalie Saiz and Clair Toledo, along with the staff in the audience. She added that they had a busy day today at their school and thanked everyone for all their work. She also recognized the LLHS advocate, Brian Baca for his assistance and support.

Ms. Jaramillo reported that they had retained 93% of their teachers to begin the 2019-2020 school year and they were fully staffed.
Ms. Jaramillo said their plan to address student reading achievement results
including the following:
-Tiger Time
-Closed and open interventions provided core intense intervention
-Tech learning support
-Tutoring support in cafeteria
-Monitoring of grades/missing assignments while in cafeteria
-ELA Collaborative Teams by grade level - common preps
-Identify essential standards
-CFAs
-Professional development from Solution Tree and Apple
-Credit recovery during the school day and after school
-Implementing Apex Tutorials

Ms. Toledo stated that their plan to address student math achievement results
were as follows:
-Tiger Time
-Closed and open interventions
-Tech learning support
-Monitoring of grades/missing assignments while in cafeteria
-Math Collaborative Teams (Alg. I/Geo/Alg II) -
-Common preps Algebra I and II
-Identifying essential standards
-CFAs
-Nspire calculators/training all three high schools district PLC
-Review of math curriculum (math adoption year)
-Professional development from Solution Tree and Apple
-Credit recovery during the school day and after school (live math class)
-Implementing Apex Tutorials ELT purchase

Mr. Branch said that some challenges they faced at LLHS included:
-Tardies and attendance
-Vaping on campus
-Vacancies with classified staff - custodians, security, secretaries

Ms. Saiz stated that some of the victories at LLHS included:
-Refined Tiger Time
-Growth - ELA state assessment scores (especially in Cohorts )
-MacBook roll-out/technology in classroom
-Small things matter - dress code enforced, promoting clean campus(no food/drinks in classrooms) dressing for success
-Extended Learning Time Clubs (20 clubs/activities) health paranormal stem challenge hosting a conference for it, educators rising for students wanting to be
-Counseling Dept. - FAFSA nights, college recruitment visits, College Fair - 30 colleges, Signs of Suicide - every grade level
-Separation of Guiding Coalition and Building Advisory Council
-Having an onsite district tech support 1400 kids amazing technology full time support person

Ms. Jaramillo chose to showcase the following areas:
-Refined Tiger Time
-Growth - ELA state assessment scores (especially in Cohorts)
-MacBook roll-out/technology in classroom
-Small things matter - dress code enforced, promoting clean campus (no food/drinks in classrooms)
-Extended Learning Time Clubs (20 clubs/activities)
-Counseling Dept. - FAFSA nights, college recruitment visits, College Fair - 30 colleges, Signs of Suicide - every grade level
-Separation of Guiding Coalition and Building Advisory Council
-Having an onsite district tech support
-Milken Award Winner - surprised by Secretary of Ed earlier in the day – presented to Lacy Rivera, like the Oscars of Teaching
-SWAT team group of 24 students who help teachers and students will technical issues
-Will be hosting the Governor’s stem challenge
-Ag Programs are expanding
-School spirit is huge

The Board members and Ms. Sanders individually thanked Ms. Jaramillo and her staff on the incredible things going on at Los Lunas High School, inclusive of the change in culture, innovative programs, incredible amounts of information provided to students about all the available college scholarship opportunities, credit recovery options, and use of students to assist with technology issues. Further discussion ensued regarding the enrollment at LLHS, which was at 1405, the teacher/student ration that was now 28/1 compared to the 40/1 in some classed before new teachers were hired. Ms. Jaramillo and her staff were commended for their collaboration with parents to find solutions to deal with challenges at LLHS inclusive of tardies and an increase in vaping.

B. Presentation:
November 5, 2019 Bond Election – Claire Cieremans

Ms. Sanders and Ms. Cieremans gave an overview of the general obligation bond question that was on the November 5th ballet. The funds from the bond would be utilized to continue to assist the District with building, renovating and maintaining school grounds and athletic facilities. There would be no tax increase, just a continuation of the current rate.
Ms. Cieremans projected the District’s web page that gave specifics of the list of projects, both those that had been funded in the past and those they hoped to be accomplished with the new funds. Every site benefitted from the funds.
Ms. Cieremans thanked Sidney Olivas for getting the bond information out via multiple social media outlets. She also thanked the various entities that had allowed her to speak to their audiences. The District had bookmarks and information that were being given out during the Parent / Teacher Conferences, and messages were being sent directly to parents and employees, all to stress the importance of the passage of the bond question.

Discussion ensued regarding the changes to the election law that combined multiple election types to occur at the same time; citing their concern that another question from soil and conservation, which many people felt had negative connotations, was on the ballet with the District’s question.

Ms. Sanders, Ms. Cieremans, and all who helped to spread the word about the
upcoming election, were commended for their efforts.

9. APPROVAL OF OPEN MEETINGS RESOLUTION:

19:008

Ms. Sanders explained that this item was for the approval of the annual notice of the District’s Notice of Open Meetings Resolution. It gives the public information how the LLS District will announce its board meetings. She added that once approved, the document would be published in the NewsBulletin.
At Ms. C’Moya’s inquiry, Ms. Sanders confirmed that there were only two changes made to this year’s Notice of Open Meetings Resolution: the resolution’s number and the date of approval.

There being no further discussion, Mr. Smith called for a motion.

Ms. C’Moya moved, and Mr. Campanella seconded, to approve Item # 10 APPROVAL OF OPEN MEETINGS RESOLUTION: 19:008. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

10. APPROVAL TO SUSPEND POLICY:

2.9. Policies of the Board of Education

Mr. Smith stated that he wanted to give clarification of Items #10 – 12. The Board of Education could waive any of its policies if deemed necessary. A portion of Policy 2.9 called for three readings of a policy prior to it being approved. Item #10 was a request that the Board invoke its right to suspend the policy for the sole purpose of the consideration of Policy 2.8 at this meeting.

Item number #11 was for the Approval of Policy #2.8 Procedures for Conduct. As stated earlier, the Board must annually announce how meetings would be conducted, and does so in the District’s Open Meetings Notice of Resolution. The policy coincides with the aforementioned resolution.

Item #12 was the request to reinstate Policy #2.9 in its entirety.

There being no discussion, Mr. Smith called for a motion.

Mr. Campanella moved, and Mr. Otero seconded, to approve Item # 10. APPROVAL TO SUSPEND POLICY: 2.9. Policies of the Board of Education. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

11. APPROVAL OF POLICY:

2.8 Procedures For Conduct

Ms. C’Moya moved, and Mr. Moody seconded, to approve Item # 11. APPROVAL OF POLICY: 2.8 Procedures For Conduct as submitted. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

12. APPROVAL TO REINSTATE POLICY:

2.9. Policies of the Board of Education

Mr. Campanella moved, and Mr. Moody seconded, to approve Item # 12 APPROVAL TO REINSTATE POLICY: 2.9. Policies of the Board of Education. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes, and Bryan C. Smith –yes. Motion passed.

13. FINANCE COMMITTEE ITEMS

(Meeting Held October 15, 2019)

A. Approval of Reports for September 2019
i. Schedule of Checks Written (Approved by Consent)
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARs)
vi. 24113 Ed of Homeless Transfer (Approved by Consent)
vii. 24118 Fresh Fruits and Vegetables Initial Budget (Approved by Consent)
viii. 24176 Carl Perkins Redistribution Initial Budget (Approved by Consent)
iv. 27103 Dual Credit Initial Budget (Approved by Consent)
v. 27107 GO Bond Library Initial Budget (Approved by Consent)
vi. 27107 GO Bond Library Increase (Approved by Consent)

B. Approval of Budget Adjustment Request (Not Requiring Public Education Department (PED) Approval):
24101 Title I – Maintenance (Approved by Consent)

C. Approval of Purchases
i. PowerSchool Group LLC for Annual Support/Subscription/Hosting Renewal for LLS 31600 – Three Mill (Approved by Consent)
ii. MJLL, Inc. dba Melloy Chrysler-Jeep-Dodge-RAM for 2020 Chevrolet Suburban 31700 – Two Mill

Ms. Cieremans explained that the purchase was for an additional vehicle for the fleet. It was needed due to the large number of trips so that coaches and/or sponsors who had gone through the proper training could drive smaller groups. In the case of smaller teams, for example tennis, it was more cost effective way to take a suburban rather than a bus.

Mr. Campanella moved, and Ms. C’Moya seconded, to approve Item # 13. D. ii. FINANCE COMMITTEE ITEMS Approval of Purchases MJLL, Inc. dba Melloy Chrysler-Jeep-Dodge-RAM for 2020 Chevrolet Suburban 31700 – Two Mill There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

D. Approval of Purchases (Continued)
i. West Interactive Services Corp. for School Messenger for LLS 31600 – Three Mill (Approved by Consent)
ii. CES C/O CDWG for Lightspeed Filtering Software Subscription 31600 – Three Mill (Approved by Consent)

E. Approval of General Contracts
iii. Approval of Award Recommendation, RFP 2020-005 – Feasibility Study for Peralta Elementary School

At Mr. Otero’s request, Ms. Sanders and Ms. Cieremans reviewed the progress of the project. The students would probably not be moving to the blue school campus until at least August of 2020 due to the construction process, and it might be midyear, and at least one, if not two years, before its completion.

A brief discussion ensued regarding the process that would occur.

Mr. Otero moved, and Mr. Campanella seconded, to approve Item # 13. E. i. FINANCE COMMITTEE ITEMS Approval of General Contracts Approval of Award Recommendation, RFP 2020-005 – Feasibility Study for Peralta Elementary School. There being no further discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

E. Approval of General Contracts (Continued)
iv. Approval of Renewal of Contract for E-Rate District Fiber Network 2020-2021 to Conterra Ultra Broadband LLC

At Mr. Otero’s inquiry, Ms. Cieremans, with input from Senior IT Support Specialist, John Schaaf, gave an overview of the project. They explained that with all the technological devices i.e. one-to-one devices, they needed to ensure the infrastructure could support them. The new fiber network would connect the east and west sides, increase the speed, and connect it back to Central Office. The project did not involve new equipment, just fiber, and should last the District about 20 years.

Mr. Smith called for a motion regarding Item #13 E. ii.

Mr. Otero moved, and Mr. Moody seconded, to approve Item # 13. E. ii. FINANCE COMMITTEE ITEM - Approval of General Contracts - Approval of Renewal of Contract for E-Rate District Fiber Network 2020-2021 to Conterra Ultra Broadband LLC. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes; and Bryan C. Smith –yes. Motion passed.

F. Approval of Out-of-State Travel Requests
i. Out-of-State Travel Request for B. Baca, A. Saiz, A. Himes and TBD – Personnel, to Attend the Fall 2019 Teacher Job Fair in El Paso, TX November 15, 2019 11000 – Operational (Approved by Consent)
ii. Out-of-State Travel Request for S. Chavez, M. McGowan and S. Allen – Special Services to attend the ISTE 2020 Conference in Anaheim, CA June 28 – July 1, 2020 11000 - Operational and 24106 - Idea B (Approved by Consent)
iii. Out-of-State Travel Request for S. Chavez, C. Philips, S. Allen, M. McGowan, C. Chavez – Special Services, to Attend the CEC 2020 Special Ed Convention & Expo in Portland, OR February 5 –8, 2020 25145 - Impact Aid Special Ed (Approved by Consent)
iv. Out-of-State Travel Request for A. Hawkes, E. Tiger, R. Baca – Los Lunas Elementary, S. Chavez, T. Aragon, R. Trujillo – Special Services, R. Alexander, A. Barrio, B. Montano – Tomé Elementary, M. Contreras, A. Vigil, C. Cash – Ann Parish Elementary to Attend the Apple Leadership and Learning Academy November 7 –10, 2019 in Phoenix, AZ 24101 - Title I Only Cost to District are for Substitutes (Approved by Consent)
v. Out-of-State Travel Request for A. Garcia, A. Silva and S. Blaine – Maintenance, to Attend Dude University in Raleigh, NC May 3 – 6, 2020 31701 - 2 Mil (Approved by Consent)

G. Approval of Resolution No. 19-007: My 3 Sons Catering

Mr. Otero stated that he would be abstaining from this vote. It has been a long-standing practice to have a resolution in place to utilize the services of a business owned by an employee, spouse, or a relative of an employee or a board member. In this case, his daughter owned a catering business. He had chosen not to consent the resolution to ensure transparency. Mr. Campanella agreed that it was important to be up front with disclosure such as this.

There being no further discussion, Mr. Smith called for a motion regarding the item.

Mr. Campanella moved, and Mr. Moody seconded, to Approve Item # 13 G. . FINANCE COMMITTEE RECOMMENDATIONS - Approval of Resolution 19-007 - My Sons Catering as presented. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella - yes; Sonya C’Moya - yes; Frank A. Otero – abstain; and Bryan C. Smith - yes. Motion passed.

H. Approval of Deletion of Fixed Assets (Approved by Consent)

I. Approval of Fund 27107 Capital Appropriation Project Agreement
(Approved by Consent)

14. APPROVAL OF ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of board members attended the same function, including those held at school sites, at the district level, as well as, sports functions, conferences, workshops, and trainings. Members agreed to refrain from discussing, and/or acting upon, board issues in those settings. In addition, only official meetings were published, and, if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.

Mr. Smith then announced the following meetings:

• November 12, 2019 Audit Committee Meeting CO Board Room 3:00 pm Exit Meeting Attendance by Invitation Only

• November 12, 2019 Finance Committee Meeting CO Conference Room 4:30pm

• November 19, 2019 Regular Board Meeting CO Board Room 6:00pm

15. CLOSED EXECUTIVE SESSION:

Closed Session for Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978)
Mr. Smith called for a motion regarding Item #15.

Ms. C’Moya moved, and Mr. Campanella seconded, to go into Closed Executive Session Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978) There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

CLOSED EXECUTIVE SESSION

The Board went into Closed Executive Session at 6:18 pm.

Mr. Smith called for a motion to go back into Regular Session.

Ms. C’Moya moved, and Mr. Campanella seconded, to go back into Regular Session. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

REGULAR SESSION

The Board went back into Regular Session at 8:11 pm.

Mr. Smith announced that the Board had gone into Closed Executive Session for Discussion Regarding Pending or Threatened Litigation and Attorney - Client Privilege; Specifically: Discussion Regarding Pending or Threatened Litigation and Communication with Legal Counsel for Same {Pursuant to 10-15-1 H (7) NMSA 1978) No other topics were discussed, nor were any decisions made in Closed Executive Session.

16. ACTION AS NEEDED REGARDING CLOSED EXECUTIVE SESSION

Mr. Smith called for a motion regarding Item #16.

Mr. Otero moved, and Mr. Moody seconded, to allow the District’s legal council to respond to pending legal litigation. Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes.

Mr. Smith stated that he had some things he would like to say before he voted. He then made the following statement:

I have thought about this a great deal. We have somehow gotten somewhere that I feel is not beneficial, or necessary to improve our relationships. I can't help but believe that this is all do to a lack of effective communications. I must set my feelings aside and place the needs of the kids, the staff, this district, and this community in which I live in above everything else. I must make my decisions based on what I feel is best for all of those.
We are a group of many players with different priorities, views and assumptions. All of that aside, I think we should have the same common goal. A goal to educate, nourish, protect and provide for these kids. We need to work together as we pursue this goal. We need to work on our communications.

I feel that as a district, we need to focus on providing more ways for our community to make contact. I feel that we need to have more open conversations to address concerns, as well as to clearly identify our limitations, our goals, our direction, and policies and obligations.
We as a community need to be more understanding of these limitations, goals, direction, and our policies and obligations. There are ways to be heard and I think if we all work on improving our approach, we can convey them in a more constructive and non-demeaning way. I encourage us all to seek the facts and the truth. Second, third party versions of information are almost always inexact and create misunderstandings and misinterpretations. I feel we are here to serve in the best interest of these kids and it is imperative we get it right.
Our staff is one of a kind and second to none. I stand behind them 100 percent. I know that most of them already know that. Any versions, other than mine, of my commitment to our staff are less than accurate.
To me, this is not about picking sides. As far as I am concerned, we need to all be on the same side.
It will take all of us to effectively guide this district to where I know we all want to be. Let us communicate in a focused, honest, and positively oriented manner.
Let's place these kids on a pedestal and support them as one. Let's strive to work on our communications. I cannot see this action improving any of what I feel is necessary to move forward, therefore I vote no.
Bryan C. Smith - no. Motion passed 4 - 1.

17. ADJOURNMENT

Mr. Moody moved, and Mr. Otero seconded, to adjourn the meeting. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

The meeting was adjourned at 8:15 pm.
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