Minutes for September 24, 2019 Regular Meeting

Minutes for September 24, 2019 Regular Meeting
Posted on 10/18/2019
LOS LUNAS SCHOOLS™ BOARD OF EDUCATION
September 24, 2019 at 6:00 pm
CENTRAL OFFICE BOARD ROOM
119 LUNA AVENUE, LOS LUNAS, NM 87031

1. CALL TO ORDER

Board President Bryan Smith called the Board Meeting to order at 6:00 pm. He thanked everyone for coming and reminded the audience to silence their cell phones and/or other electronic devices during the meeting.

Board Members Present:
Bryan C. Smith, President
Sonya C’Moya, Vice President
Brandon Campanella, Secretary
Frank A. Otero, Member
Milo W. Moody, Member

Administrators Present:
Dana Sanders, Superintendent
Brian Baca, Deputy Superintendent
Claire Cieremans, Chief Finance Officer
Susan D. Chavez, Assistant Superintendent
Casey Ahner, Dir. of Instructional Support
Sonia Allen, Dir. Of Educational Technology
Andy Garcia, Dir of Maintenance and Construction
Erica Hidalgo, Dir. of Elementary Programs
Mary McGowan, Dir. of Compliance
Cynthia Philips, Dir. of Special Education
Andrew Saiz, Dir. of Personnel
Sandy Traczyk, Dir of Finance
Elena Trodden, Dir. of Assessment and Accountability
Susan Beyerl, Coordinator of PowerSchool
Cathy Chavez, Coordinator of Federal Programs
Alicia Himes, Coordinator of Personnel
Eliseo Aguirre, Principal, Century High School
Albert Aragon, Principal, Valencia High School
Paul Carder, Asst. Principal, Valencia High School
Joann Carter, Asst. Principal, Valencia High School
Justin Decker, Asst. Principal, Valencia High School

Others Present:

Margo Rivera, NEA Los Lunas
Twenty-four (24) Community Members and Staff

2. ANNOUNCEMENT OF MEETING

Superintendent Dana Sanders reported the meeting had been announced in accordance with the Open Meetings Resolution, and was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE

Elian Estrada, a freshman, from Valencia High School, led the audience in the Pledge.

4. APPROVAL OF AGENDA

Mr. Smith asked if there were any changes or deletions to the agenda. There being none, Mr. Smith called for a motion.

Ms. C’Moya moved, and Mr. Campanella seconded, to approve the agenda as presented by Ms. Sanders and her staff. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

5. PUBLIC COMMENT

There were no (0) requests to address the Board.

6. APPROVAL OF CONSENT ITEMS

Mr. Campanella moved, and Mr. Moody seconded, to approve all of the items on the action agenda by consent with the following exception: Item #9 K FINANCE COMMITTEE RECOMMENDATIONS - Approval of Resolution 19-006 GJA Shirts

Mr. Smith announced for the benefit of the audience, that consent items were the action items on the agenda presented by the Superintendent and her staff for approval. The action items had been reviewed by the board members individually. If no discussion had been asked for regarding the items by any of the board members, the items were submitted for approval with one motion/vote.

There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya –yes; Frank A. Otero – yes and Bryan C. Smith –yes. Motion passed.

7. APPROVAL OF MINUTES

September 10, 2019 Regular Meeting (Approved by Consent)

8. SUPERINTENDENT’S REPORT

A. Student Representative Report: Raquel Chavez, Senior, Valencia High School

Ms. Sanders welcomed Raquel Chavez, the student representative from Valencia High School. Raquel thanked the Board and Ms. Sanders for allowing her the opportunity to speak to them about some of the exciting things going on at Valencia High School. Raquel then gave the following report.

All students started the school year by receiving MacBook Airs school-wide, with an incredibly successful one-to-one rollout. Their SWAT team (students working to advance technology) had been getting familiar with their MacBooks, going to Apple trainings with their teachers and working towards becoming Apple teachers themselves. So far, the MacBooks were being used to engage them in learning in all of their classes.

She said they had an exciting homecoming week, with a powder-puff game, bonfire, a “formal” coronation, the tailgate, football game and a homecoming dance.

All of their fall sports were off to a good start. Volleyball won their first game, Cross Country had their first meet in Alamogordo where William took 33rd and she took 2nd for Varsity. Their soccer and football teams continued to practice and play hard every day. The band and color guard were practicing tirelessly every day after school as well.

Academically, their student body continued to work hard to push their average ACT scores and GPAs to new levels. Their seniors were already getting excited for college and they had an eager group of freshmen this year.

Ms. Sanders thanked Raquel for her report and said she was glad the Board had decided to bring back the student representative reports. Mr. Smith added his commendations for the report, and said he too was happy with the student representative reports and liked hearing the perspective the students had regarding their respective schools.

B. School Report:
Valencia High School, Albert Aragon, Principal
Mr. Aragon thanked the Board and Ms. Sanders for allowing him to speak to them about Valencia High School. He introduced his assistant principals: Joann Carter, Paul Carder, and Justin Decker, along with the staff in the audience. He then thanked the VHS advocate, Andrew Saiz, for his support.

Mr. Aragon and his Administrative Team reported that they had retained 84% of their teachers to begin the 2019-2020 school year. ROTC was the only open position at this time. Their student enrollment was at 890.

Ms. Carter said their plan to address student reading achievement results including the following:
-10th grade students have been placed in advisory based on reading levels
-Targeted intervention (Tier II) for students reading below grade level
-Tier III intervention for students who require intensive remediation
-Content specific advisory day
-Continued collaboration with a focus on CFA data and the four guiding questions of a PLC

Mr. Decker stated that their plan to address student math achievement results were as follows:
-10th grade students have been placed in advisory based on reading levels
-Targeted intervention (Tier II) for students reading below grade level
-Tier III intervention for students who require intensive remediation
-Content specific advisory day
-Continued collaboration with a focus on CFA data and the four guiding questions of a PLC

Mr. Carder stated that some of the challenges an victories both speak to the culture they are trying to achieve at VHS. Some challenges they faced at VHS included:

-Implementing changes to advisory that will allow us to target specific students for intervention
-Progression/growth/maturation of our PLC process
-Helping staff to realize how much they’ve accomplished in a year’s time
-Sustaining growth don’t to stagnate

Mr. Carder reported that they had many victories at Valencia High that included the following:
-Five of the six disciplines showed growth with standardized testing
-Cheer Team had placed in the top three for the past four years, including two state championship
-Band earned a state championship
-VHS social media accounts were thriving
-Successful 1:1 MacBook roll-out

Mr. Aragon and his Administrative team chose to showcase the following areas:
-Tremendous staff who were constantly working to support the needs of the students at VHS.

Discussion ensued regarding the tech plan, the culture, pride, and respect shown by both the staff and students and VHS in sports, academics and throughout the community. Further discussion ensued regarding the seventeen plus extended learning time (ELTs) projects and programs going on a VHS including French conversation, greenhouse project, the Geek force helping with computers, auto mechanics to name a few, as well as the plans to improve reading by working within the tier approach.

Mr. Aragon was commended for his efforts and leadership. He, along with his Administrative Team, and staff, were thanked for their report and commended for their efforts.

Mr. Smith led the audience in singing Happy Birthday to Mr. Decker.

C. Other Comments
Ms. Sanders announced that the manager of Wecks had been to her office earlier. She told Ms. Sanders that they had chosen Los Lunas Schools as their charity for the month. She presented Ms. Sanders with a tray of cinnamon rolls and a check for $750 to be used for the students. Ms. Sanders asked that if they were at Wecks to thank them for their generosity.

9. FINANCE COMMITTEE RECOMMENDATIONS

(Meeting Held September 17, 2019)

A. Approval of Reports for August 2019
i. Schedule of Checks Written (Approved by Consent)
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARs)
i. 27130 Hygiene Products Initial Budget (Approved by Consent)
ii. 28190 GRADS- Instructional Initial Budget (Approved by Consent)
iii. 28189 GRADS- Child Care Initial Budget (Approved by Consent)
iv. 28203 GRADS- Plus Initial Budget (Approved by Consent)
v. 11000 Operational Decrease (Approved by Consent)
vi. 24190 Title I CSI Initial Budget (Approved by Consent)
vii. 27178 School Buses Initial Budget (Approved by Consent)

C. Approval of Budget Adjustment Requests (Not Requiring Public Education Department PED Approval)
i. 24101 Title I Maintenance (Approved by Consent)
ii. 11000 Operational Maintenance (Approved by Consent)
iii. 24101 Title I Maintenance (Approved by Consent)
iv. 24101 Title I Maintenance (Approved by Consent)

D. Approval of Purchases
i. CES c/o SW Training Systems for Student Nutrition 21001
Student Nutrition (Approved by Consent)

ii. TRANE, JCI Controls Upgrade for LLHS & VHS 31100 Bond
(Approved by Consent)
E. Approval of General Contracts
i. Approval of Award for RFP 2020-002 for Student Mental Health Services for LLS - Special Services Department (Approved by Consent)

ii. Approval of Award for RFP 2020-004 for Dairy Products & Distribution Services for LLS- Student Nutrition Department (Approved by Consent)

F. Approval of Out-of-State Travel Requests
i. Out-of-State Travel Request for J. Young, M. Castillo, R. Ferreyra and 20 Students – VHS Softball, to Attend the Tournament of Champions in Bullhead City, AZ March 5 – 7, 2020 11000 Operational (Approved by Consent)
ii. Out-of-State Travel Request for E. Hedlund – LLHS JROTC, to Attend the 5th Brigade Instructor Training Course in Dallas, TX September 16 – 20, 2019 No Cost to District (Approved by Consent)

F. Approval of Out-of-State Travel Requests (Continued)
iii. Out-of-State Travel Request for H. Ridley – LLHS, to Attend AVID Path to School-wide Training September 10 –11, 2019 in Mesa, AZ Only Cost to District is Substitute 24189 Title IV (Approved by Consent)
iv. Out-of-State Travel Request for A. Haney – Student Nutrition,
to Attend SNA Committee Days October 22 –27, 2019 in Alexandria, VA No Cost to District (Approved by Consent)
v. Out-of-State Travel Request for K. Fedesco – Special Services, to Attend the American Therapeutic Recreation Association Conference in Reno, NV September 14 –18, 2019 No Cost to District (Approved by Consent)
vi. Out-of-State Travel Request for B. Smith, S. C’Moya, B. Campanella, F. Otero and M. Moody – School Board Members, D. Sanders, B. Baca, C. Cieremans, J. Romero-Benavidez and S. Chavez – CO, to Attend the NSBA 2020 Annual Conference in Chicago, IL April 4 – 6, 2020 11000 Operational (Approved by Consent)
vii. Out-of-State Travel Request for C. Sewell – LLHS, to Attend the 2019 Fabtech Conference in Chicago, IL November 11 –14, 2019 24174 Carl Perkins (Approved by Consent)

G. Approval of Los Lunas Schools 2019-2020 Preventive Maintenance Plan for NM Public School Facilities Authority (Approved by Consent)


H. Approval of 2019-2020 Grant Contract Between NM GRADS System & Los Lunas Schools for Instructional, Child Care Components & MY for Century High School (Approved by Consent)
I. Approval of 2019-2020 Grant Contract between NM GRADS System & LLS for MSYPS (Mission to Support Young Parents for Success) for Century High School
(Approved by Consent)

J. Approval of MOU between McREL International and LLS to Participate in the LANGUAGE! Live (L!L) Efficacy Study (Approved by Consent)
K. Approval of Resolution 19-006 GJA Shirts

Mr. Otero said he had asked for this item to be discussed to ensure transparency. This resolution allowed the District to do business with an employee, spouse, or a relative of an employee or a board member. He had no problem of doing business with them as long as all procurement rules were followed. There being no further discussion, Mr. Smith called for a motion regarding the item.

Mr. Otero moved, and Mr. Campanella seconded, to Approve Item # 9. K. FINANCE COMMITTEE RECOMMENDATIONS - Approval of Resolution 19-006 - GJA Shirts as presented. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella - yes; Sonya C’Moya - yes; Frank A. Otero – yes; and Bryan C. Smith - yes. Motion passed.

10. APPROVAL OF ANNOUNCEMENT OF MEETINGS

Mr. Smith announced that this brought them to the announcement of meetings. As allowed by the New Mexico Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of board members attended the same function, including those held at school sites, at the district level, as well as, sports functions, conferences, workshops, and trainings. Members agreed to refrain from discussing, and/or acting upon, board issues in those settings. In addition, only official meetings were published, and, if other meetings were scheduled, they would be announced in accordance with the NM Open Meetings Act.

Mr. Smith then announced the following meetings:

• October 8, 2019 Regular Board Meeting CO Board Room 6:00 pm

• October 15, 2019 Finance Committee Meeting CO Conference Room 4:30 pm

• October 16, 2019 NMSBA Region IV Meeting Rio Rancho Middle School 5:30 pm 1600 Loma Colorado Blvd. NE Rio Rancho, NM 87144 (Quorum may be in Attendance)

• October 22, 2019 Regular Board Meeting CO Board Room 6:00 pm

11. CLOSED EXECUTIVE SESSION:

Closed Session for Discussion Regarding Disposal / Acquisition of Property Specifically: Discussion Regarding the Possible Acquisition of Property and Land Purchase {Pursuant to 10-15-1 H (4) NMSA 1978)

Mr. Smith called for a motion regarding Item #11.

Mr. Campanella moved, and Ms. C’Moya seconded, to go into Closed Executive Session Discussion Regarding Disposal / Acquisition of Property Specifically: Discussion Regarding the Possible Acquisition of Property and Land Purchase {Pursuant to 10-15-1 H (4) NMSA 1978). There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

CLOSED EXECUTIVE SESSION

The Board went into Closed Executive Session at 6:40 pm.

Mr. Smith called for a motion to go back into Regular Session.

Ms. C’Moya moved, and Mr. Campanella seconded, to go back into Regular Session. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

REGULAR SESSION

The Board went back into Regular Session at 7:05 pm.

Mr. Smith announced that the Board had gone into Closed Executive Session for Discussion Regarding Disposal / Acquisition of Property Specifically: Discussion Regarding the Possible Acquisition of Property and Land Purchase {Pursuant to 10-15-1 H (4) NMSA 1978). No other topics were discussed, nor were any decisions made in Closed Executive Session.

12. ACTION AS NEEDED REGARDING CLOSED EXECUTIVE SESSION

Mr. Smith announced that no action was requested at this point.

13. ADJOURNMENT

Mr. Campanella moved, and Mr. Moody seconded, to adjourn the meeting. There being no discussion, Mr. Smith called for a roll call vote with the following results: Milo W. Moody - yes; Brandon Campanella – yes; Sonya C’Moya – yes; Frank A. Otero –yes; and Bryan C. Smith –yes. Motion passed.

The meeting was adjourned at 7:08 pm.

Approved this 8th day of October 2019.

Bryan C. Smith, Board President
Brandon Campanella, Board Secretary
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